Facilities Operations Specialist

Bill Alexander Ford Lincoln; Reno (NV); On-site; USD 75,000 - 108,000; Full time

Job summary

Bill Alexander Ford Lincoln is seeking a dependable Assistant Facilities Manager for a full-time contract role. You will assist the Facilities Manager in overseeing daily operations, maintenance, safety, and the overall functionality of company facilities on-site.

The ideal candidate is organized, proactive, and able to manage multiple priorities while coordinating with employees, contractors, and internal departments.

Qualifications

• Bachelor's degree in a related field preferred.
• 3+ years in facilities management or related roles.
• Knowledge of preventive maintenance and vendor management.
• Experience coordinating contractors and service providers.
• Proficiency with MS Office and facility systems.
• Certifications such as FMP/CFM/IFMA are preferred but not required.

Responsibilities

• Assist daily management and operation of facilities and workspaces.
• Coordinate maintenance schedules and procedures.
• Coordinate preventive and corrective maintenance activities for building systems, equipment, and facilities.
• Conduct regular facility inspections and address issues.
• Coordinate with vendors and contractors for services.
• Monitor contractor work and ensure quality and safety.
• Manage budgets, invoices, POs, and service contracts.
• Maintain records of maintenance, assets, and vendor services.
• Support moves, space planning, and facility improvements.
• Respond to employee requests promptly.
• Ensure compliance with safety policies and building requirements.
• Assist with emergency preparedness and business continuity.
• Monitor inventory and procure facility supplies.
• Support energy efficiency and cost-reduction initiatives.
• Prepare operational reports and updates.
• Step in to support the Facilities Manager as needed.

Skills

Organizational skills

Time management

Multitasking

Communication

Interpersonal skills

Problem solving

Attention to detail

Education

Bachelor's degree in Facilities Management, Business Administration, Operations, Engineering, or related field

FMP, CFM, IFMA certifications (preferred)

Tools

Microsoft Office

Facilities management software

Job description

Bill Alexander Ford Lincoln is seeking a dependable Assistant Facilities Manager for a full-time contract role. You will assist the Facilities Manager in overseeing daily operations, maintenance, safety, and the overall functionality of company facilities on-site.

The ideal candidate is organized, proactive, and able to manage multiple priorities while coordinating with employees, contractors, and internal departments.