Facilities Operations Coordinator: Maintenance & Safety

Bill Alexander Ford Lincoln; Richmond (VA); On-site; USD 75,000 - 108,000; Full time

Job summary

Bill Alexander Ford Lincoln seeks an experienced Assistant Facilities Manager to assist the Facilities Manager in daily operations, maintenance, and safety of company facilities. The role emphasizes coordination with contractors, budgets, and efficient space planning.

The ideal candidate has a background in facilities management, strong organizational skills, and the ability to handle multiple priorities in a fast-paced environment. On-site work in Richmond, VA, with a full-time contract.

Qualifications

• Bachelor's degree in Facilities Management, Business Administration, Operations, Engineering, or a related field.
• 3+ years of experience in facilities management or related field.
• Knowledge of facility operations, preventive maintenance, vendor management, and workplace safety practices.
• Experience coordinating contractors, service providers, maintenance personnel, and facility-related projects.
• Proficiency with Microsoft Office and familiarity with facilities management, maintenance tracking, or work-order systems.
• Relevant certifications such as FMP, CFM, or IFMA credentials are preferred but not required.

Responsibilities

• Assist with the daily management and operation of company facilities and workspaces.
• Support the development and implementation of facility maintenance schedules and operational procedures.
• Coordinate preventive and corrective maintenance activities for building systems, equipment, and facilities.
• Conduct regular facility inspections and identify maintenance, safety, and operational issues.
• Coordinate with vendors, contractors, and service providers to schedule repairs, inspections, and maintenance services.
• Monitor work performed by external contractors and ensure services meet established quality and safety standards.
• Assist with managing facility-related budgets, expenses, purchase orders, invoices, and service contracts.
• Maintain accurate records for maintenance activities, inspections, assets, vendor services, and facility documentation.
• Support workplace moves, office setups, space planning, and other facility improvement projects.
• Respond to employee requests and facility-related concerns in a timely and professional manner.
• Help ensure compliance with workplace safety policies, building requirements, and applicable regulations.
• Assist with emergency preparedness, business continuity, and facility response procedures.
• Monitor inventory and coordinate the purchasing of facility supplies, equipment, and services.
• Support energy efficiency, sustainability, and cost-reduction initiatives where applicable.
• Prepare operational reports and provide updates on maintenance activities, facility performance, and outstanding issues.
• Step in to support or represent the Facilities Manager when needed.

Skills

Organizational skills

Communication

Multitasking

Problem solving

Vendor management

Budget management

Education

Bachelor's degree in Facilities Management, Business Administration, Operations, Engineering, or a related field

Tools

Microsoft Office

Maintenance/work-order systems

Job description

Bill Alexander Ford Lincoln seeks an experienced Assistant Facilities Manager to assist the Facilities Manager in daily operations, maintenance, and safety of company facilities. The role emphasizes coordination with contractors, budgets, and efficient space planning.

The ideal candidate has a background in facilities management, strong organizational skills, and the ability to handle multiple priorities in a fast-paced environment. On-site work in Richmond, VA, with a full-time contract.