Facilities Operations & Projects Coordinator — Hybrid

Discover Space; Colorado Springs, Northern (CO, KY); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid basic life and AD&D

401(k) with employer contribution

Paid holidays and generous PTO

Job summary

Space Foundation in Colorado Springs seeks a Building Enterprise Coordinator to provide administrative and operational support for facilities operations, vendor services, and capital projects. You will coordinate contractors, maintain documentation, and ensure regulatory compliance while enabling efficient, safe, and reliable facility operations.

The role emphasizes proactive coordination, process improvement, and exceptional customer service, with a focus on cross-department communication and

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• Minimum two years of facilities administration/operations/office management experience.
• Experience coordinating vendors, contractors, purchasing, and projects preferred.
• Experience with CMMS/work order systems preferred.
• Strong multitasking and deadline-driven abilities.

Responsibilities

• Provide administrative and operational support to the Director of Facilities and Facilities Department.
• Coordinate daily departmental operations, priorities, schedules, and workflow.
• Maintain departmental financial records, including invoices and purchasing documentation.
• Maintain department records, vendor contracts, and regulatory documents per retention policies.
• Prepare, edit, and distribute correspondence, reports, and manuals.
• Coordinate calendars, meetings, and minutes; support event logistics.
• Monitor facilities work orders and vendor coordination to ensure timely completion.
• Assist with procurement activities and tracking vendor documentation.
• Maintain inventories of maintenance materials and tools.

Skills

Organizational skills

Time management

Written and verbal communication

Prioritization

Customer service

Documentation accuracy

Proficiency in MS Office

CMMS/work order software

Education

High school diploma or equivalent

Associates degree in Business Administration/Facilities Management/Operations Management

Tools

CMMS platforms

Work order systems

Facilities management software

Job description

Space Foundation in Colorado Springs seeks a Building Enterprise Coordinator to provide administrative and operational support for facilities operations, vendor services, and capital projects. You will coordinate contractors, maintain documentation, and ensure regulatory compliance while enabling efficient, safe, and reliable facility operations.

The role emphasizes proactive coordination, process improvement, and exceptional customer service, with a focus on cross-department communication and