Facilities Operations Coordinator (Hybrid Contract)

Aston Carter; United States; Hybrid; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid Time Off (PTO)

Job summary

Aston Carter is seeking a Facilities Administrator for a hybrid contract role based in Colwich, KS. The position supports the facilities management team by coordinating work orders, vendor interactions, and invoice auditing in a fast-paced retail environment.

The role runs through the end of the year with potential for long-term opportunities. It offers hands-on experience in facilities operations, vendor management, and contract compliance in a dynamic, service-oriented setting.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of customer service in a high-volume, fast-paced environment.
• Ability to type a minimum of 35 words per minute.
• Strong verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficient in Microsoft Office and basic technology platforms.

Responsibilities

• Assist the facilities manager in addressing client inquiries and concerns, ensuring timely, professional issue resolution.
• Follow up with contractors to ensure timely execution and closeout of work orders.
• Use reports to identify open work orders at risk of SLA breaches.
• Audit final contractor invoices against approval criteria for contract compliance.
• Document facilities management activities, status updates, and contractor communications.
• Support high-volume call handling with contractors, vendors, and retail stakeholders.

Skills

Customer service

Data entry

multitasking

Education

High School Diploma or GED

Tools

Microsoft Office

Work order systems

Job description

Aston Carter is seeking a Facilities Administrator for a hybrid contract role based in Colwich, KS. The position supports the facilities management team by coordinating work orders, vendor interactions, and invoice auditing in a fast-paced retail environment.

The role runs through the end of the year with potential for long-term opportunities. It offers hands-on experience in facilities operations, vendor management, and contract compliance in a dynamic, service-oriented setting.