Facilities Operations & Office Support Specialist

Brooklyn Sports & Entertainment; New York (NY); On-site; USD 3,841,000 - 4,271,000; Full time

Benefits offered by this job

Bonus eligibility

Medical, dental, and vision coverage

HSA and FSA eligibility

401k Employer Match at 4%

Competitive PTO & company holidays

Parental leave after 6 months

Access to events at Barclays Center

Free lunch onsite Monday-Thursday

Job summary

Brooklyn Sports & Entertainment seeks an organized Facilities Office Assistant, Operations, to oversee supply logistics, workspace experience, financial tracking, and departmental budgeting for its Brooklyn properties. The role supports workspace management, asset mapping, and emergency planning across BKSE facilities.

The candidate will report to the Senior Director of Operations, work primarily at the Brooklyn Basketball Training Center and related offices in Brooklyn, NY, and travel ~10%

Qualifications

• 1–3 years in facility or event management.
• Bachelor's Degree in Facility Management, Business Administration, or related field.
• Proficiency in facility management software and tools.
• Proficient with Microsoft Office (Excel, Word, and Outlook).
• Familiarity with basic accounting/purchasing processes (POs, invoice routing).
• Knowledge of sustainability practices and energy management.
• Ability to lift up to 50 lbs.

Responsibilities

• Manage office and facilities supplies inventory, reorder consumables, track expenses, and equipment replacements.
• Support onboarding and offboarding for all staff, including access badges, parking, equipment assignment, workspace setup, and asset tracking.
• Assist with moves, small facilities projects, and event logistics.
• Assist with shipping and receiving operations, including records.
• Maintain filing systems and contracts, warranties, and service agreements.
• Ensure office areas meet cleanliness and safety standards.
• Coordinate vendor selection, obtain quotes, negotiate contracts, and monitor SLAs.
• Maintain spare parts, tools, and supplies inventory; control costs.
• Ensure compliance with building codes, OSHA, fire codes, ADA, and policies; coordinate inspections and permits.
• Assist in maintenance budget and expense tracking.
• Provide occasional front-desk coverage and basic receptionist duties.

Skills

Facility/event management

Communication skills

Organizational skills

Microsoft Office proficiency

Sustainability awareness

Physical ability to lift 50 lbs

Education

Bachelor's Degree in Facility Management/Business Administration or related field

Tools

Facility management software

Microsoft Office (Excel, Word, Outlook)

POs/invoice processes

Job description

Brooklyn Sports & Entertainment seeks an organized Facilities Office Assistant, Operations, to oversee supply logistics, workspace experience, financial tracking, and departmental budgeting for its Brooklyn properties. The role supports workspace management, asset mapping, and emergency planning across BKSE facilities.

The candidate will report to the Senior Director of Operations, work primarily at the Brooklyn Basketball Training Center and related offices in Brooklyn, NY, and travel ~10%