Facility Operations Office Assistant

Brooklyn Sports & Entertainment; New York (NY); On-site; USD 3,841,000 - 4,271,000; Full time

Benefits offered by this job

Bonus eligibility

Medical, dental, and vision coverage

HSA and FSA eligibility

401k Employer Match at 4%

Competitive PTO & company holidays

Parental leave after 6 months

Access to events at Barclays Center

Free lunch onsite Monday-Thursday

Job summary

Brooklyn Sports & Entertainment seeks an organized Facilities Office Assistant, Operations, to oversee supply logistics, workspace experience, financial tracking, and departmental budgeting for its Brooklyn properties. The role supports workspace management, asset mapping, and emergency planning across BKSE facilities.

The candidate will report to the Senior Director of Operations, work primarily at the Brooklyn Basketball Training Center and related offices in Brooklyn, NY, and travel ~10%

Qualifications

• 1–3 years in facility or event management.
• Bachelor's Degree in Facility Management, Business Administration, or related field.
• Proficiency in facility management software and tools.
• Proficient with Microsoft Office (Excel, Word, and Outlook).
• Familiarity with basic accounting/purchasing processes (POs, invoice routing).
• Knowledge of sustainability practices and energy management.
• Ability to lift up to 50 lbs.

Responsibilities

• Manage office and facilities supplies inventory, reorder consumables, track expenses, and equipment replacements.
• Support onboarding and offboarding for all staff, including access badges, parking, equipment assignment, workspace setup, and asset tracking.
• Assist with moves, small facilities projects, and event logistics.
• Assist with shipping and receiving operations, including records.
• Maintain filing systems and contracts, warranties, and service agreements.
• Ensure office areas meet cleanliness and safety standards.
• Coordinate vendor selection, obtain quotes, negotiate contracts, and monitor SLAs.
• Maintain spare parts, tools, and supplies inventory; control costs.
• Ensure compliance with building codes, OSHA, fire codes, ADA, and policies; coordinate inspections and permits.
• Assist in maintenance budget and expense tracking.
• Provide occasional front-desk coverage and basic receptionist duties.

Skills

Facility/event management

Communication skills

Organizational skills

Microsoft Office proficiency

Sustainability awareness

Physical ability to lift 50 lbs

Education

Bachelor's Degree in Facility Management/Business Administration or related field

Tools

Facility management software

Microsoft Office (Excel, Word, Outlook)

POs/invoice processes

Job description

Brooklyn Sports & Entertainment creates bold, authentic, and unforgettable experiences that redefine sports, entertainment, and hospitality, The Brooklyn Way. As the parent company of marquee properties including the Brooklyn Nets, NY Liberty and Barclays Center, Brooklyn Sports & Entertainment operates at the intersection of live entertainment, premium hospitality, and community engagement.

As it expands its existing portfolio, Brooklyn Sports & Entertainment now includes BK Mag, Brooklyn Wine Club, and a hospitality business developing several location-based entertainment properties.

Whether on the court, on stage, or in the workplace, Brooklyn Sports & Entertainment is driven by a pursuit of excellence—constantly evolving, innovating, and pushing boundaries to elevate its business and expand its fan base. The company is deeply committed to fostering a culture of belonging and inclusion, both internally and across its communities, ensuring that every interaction reflects its values of growth mindset, integrity, accountability and care.

We Are Guided By Our Core Values

• Integrity: Be intellectually honest at all times. Demonstrate the highest professional and ethical standards.
• Care: Care for everything and everyone around us. Practice empathy, respect, and inclusion to promote an environment of excellence and success.
• Growth Mindset: Develop ourselves and those around us. Experiment, learn, and improve from everything we do.
• Accountability: Deliver on our word, take responsibility for our actions, and work in the interest of our team.

Summary

The Facilities Office Assistant, Operations for Brooklyn Sport & Entertainment, oversees logistics of supply ordering, workspace experience, financial tracking, and spending trends. The individual will manage & maintain the Operations department’s budgetary forecast, unforeseen expenses, and capital improvement budgets for the fiscal year. This role will be highly organized and able to maintain and upkeep all operations tracking for all Brooklyn Sports & entertainment facilities & entities. The individual will also support facility workspace management, along with on & off boarding process. This includes conducting audits of seating assignments, credentials, keys, space coordination, asset mapping, and emergency planning across all BKSE operations properties.

The Facilities Office Assistant will report to the Senior Director of Operations.

What You Will Do

• Manage the office and facilities supplies inventory: reorder consumables, track expenses, supply usages, and equipment replacements.
• Support the onboarding and offboarding process for all Brooklyn Sports & Entertainment staff, including access badges, parking, equipment assignment, workspace setup, conducting orientation training, and keeping documentation of tracking assets assigned to each staff.
• Assist with coordination of moves, small facilities projects, and event logistics.
• Assist with shipping & receiving operations, including receiving shipment, coordinating delivery or pick up, and maintaining shipment records.
• Maintain filing systems and accurate record of contracts, warranties, and service agreements.
• Ensure office areas and shared spaces meet cleanliness and safety standards.
• Coordinate vendor selection, obtain quotes, negotiate contracts, and monitor vendor performance and compliance with service-level agreements.
• Assist in maintaining spare parts, tools, and supplies inventory; order materials and control costs.
• Assist in ensuring compliance with building codes, OSHA, fire codes, ADA, environmental and company policies; coordinate required inspections and permits.
• Assist and coordinate maintenance budget and track expenses.
• Provide occasional front-desk coverage and basic receptionist duties as needed.

What You Will Bring

• 1-3 years in facility or event management.
• Bachelor's Degree in Facility Management, Business Administration, or a related field.
• Proficiency in facility management software and tools.
• Proficient with Microsoft Office (Excel, Word, and Outlook).
• Familiarity with basic accounting/purchasing processes (POs, invoice routing) is a plus
• Knowledge of sustainability practices and energy management.
• Ability to lift up to 50 lbs.

Who You Are

• Strong communication and interpersonal skills.
• Reliable, proactive, and able to work both independently and as part of a team.
• Organized project management skills.
• Good customer service skills and sound judgment.

Compensation

$27.88 - $31.00 per hour

Full-time employees are eligible for a robust slate of total rewards, including:

• Bonus eligibility
• Medical, dental, and vision coverage; HSA and FSA eligibility
• 401k Employer Match at 4%
• Competitive PTO policy & Company Holidays
• Parental leave policy eligible after 6 months of service
• Access to events at Barclays Center, subject to ticket availability
• Free lunch onsite Monday - Thursday; onsite barista bar
• And more!

WORK ENVIRONMENT

The incumbent will be primarily based out of the Brooklyn Basketball Training Center and our office environment in Brooklyn, NY.

Travel Requirements: 10% travel required, primarily within Brooklyn and the New York City area.

We are an Equal Employment Opportunity (“EEO”) Employer. It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, creed, religion/creed, gender, gender identity, transgender status, pregnancy and lactation accommodations, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage, immigration, or citizenship status, veteran or military status, disability, genetic information, height and weight, arrest or conviction record, caregiver status, credit history, unemployment status, sexual and reproductive health decisions, salary history, status as a victim of domestic violence, stalking, and sex offenses, or any other characteristic prohibited by federal, state or local laws.