Office Operations Specialist

SBH Career; New York, Northern (NY, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

SBH Career is seeking a proactive Office Administrator in Brooklyn, NY. This hands-on role supports day-to-day office operations across departments, coordinating logistics, supplies, vendors, onboarding, and events to maintain a professional, welcoming workplace.

The ideal candidate is organized, dependable, and capable of handling multiple tasks in a fast-paced environment while safeguarding confidentiality and providing excellent support to leadership and staff.

Qualifications

• Strong organizational and multitasking abilities to manage competing priorities.
• Excellent attention to detail and accuracy.
• Professional communication and customer service mindset.
• Proficiency with Google Workspace and Microsoft Office.

Responsibilities

• Support day-to-day office operations and ensure administrative needs are handled efficiently across departments.
• Maintain office supplies and inventory, including ordering, storage, and vendor coordination.
• Coordinate mail, deliveries, office equipment, and facility-related requests.
• Help maintain a clean, organized, professional, and welcoming office environment.
• Manage workplace amenities, refreshments, supplies, and other hospitality needs.
• Serve as a point of contact for employees regarding general office and administrative requests.
• Coordinate meetings, conference rooms, and office spaces for internal and external meetings.
• Support new-hire onboarding logistics, including workspace setup, supplies, badges, and equipment coordination.
• Assist with company events, team-building activities, office celebrations, and internal meetings.
• Coordinate company apparel, merchandise, office materials, and related inventory as needed.
• Maintain organized administrative records, documentation, and tracking systems.
• Assist various departments with data entry, administrative projects, and operational coordination.
• Communicate professionally with employees, leadership, vendors, visitors, and clients.
• Assist leadership and department managers with administrative tasks and special projects.
• Coordinate routine approvals, signatures, invoices, and other administrative workflows.
• Proactively monitor office needs and identify opportunities to improve organization, efficiency, and the overall workplace experience.
• Handle sensitive company and employee information with professionalism, discretion, and confidentiality.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Professionalism

Problem-solving

Team collaboration

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

SBH Career is seeking a proactive Office Administrator in Brooklyn, NY. This hands-on role supports day-to-day office operations across departments, coordinating logistics, supplies, vendors, onboarding, and events to maintain a professional, welcoming workplace.

The ideal candidate is organized, dependable, and capable of handling multiple tasks in a fast-paced environment while safeguarding confidentiality and providing excellent support to leadership and staff.