Facilities Operations & Office Coordinator

Brooklyn Sports & Entertainment; New York (NY); On-site; USD 38,000 - 43,000; Full time

Benefits offered by this job

Bonus eligibility

Health benefits

401k match

Paid time off

Parental leave

Event access

Job summary

Brooklyn Sports & Entertainment is seeking a Facilities Office Assistant, Operations to oversee supplies, budget tracking, and workspace experience across BKSE properties in Brooklyn, NY. The role reports to the Senior Director of Operations and supports onboarding, audits, and vendor coordination.

Ideal candidates have 1–3 years in facilities or events, a related bachelor’s degree, and proficiency in MS Office and facility management software.

Qualifications

• 1–3 years in facility or event management.
• Bachelor’s Degree in Facility Management or related field.
• Proficiency in facility management software.
• Proficient with Microsoft Office (Excel, Word, and Outlook).
• Familiarity with PO/invoice routing processes.
• Knowledge of sustainability and energy management.
• Ability to lift up to 50 lbs.

Responsibilities

• Manage office and facilities supplies inventory, reorder consumables, track expenses.
• Support onboarding and offboarding for staff, including badges, parking, workspace setup.
• Assist with moves, small facilities projects, and event logistics.
• Assist with shipping and receiving operations, track shipments.
• Maintain filing systems, contracts, warranties, service agreements.
• Ensure offices meet cleanliness and safety standards.
• Coordinate vendor selection, get quotes, negotiate contracts.
• Maintain spare parts, tools, and supplies inventory; control costs.
• Assist in ensuring building codes, OSHA, fire codes, ADA compliance.
• Assist and coordinate maintenance budget and expenses.
• Provide front-desk coverage as needed.

Skills

Communication skills

Interpersonal skills

Reliability

Proactivity

Organization

Customer service

Education

Bachelor's Degree in Facility Management or related field

Tools

Facility management software

Microsoft Office

Job description

Brooklyn Sports & Entertainment is seeking a Facilities Office Assistant, Operations to oversee supplies, budget tracking, and workspace experience across BKSE properties in Brooklyn, NY. The role reports to the Senior Director of Operations and supports onboarding, audits, and vendor coordination.

Ideal candidates have 1–3 years in facilities or events, a related bachelor’s degree, and proficiency in MS Office and facility management software.