Facilities & Operations Lead — Shape Office Excellence

Kay Search Group; Miami (FL); On-site; USD 76,500 - 93,500; Full time

Benefits offered by this job

Paid overtime

Comprehensive benefits

Paid time off

Retirement plans

Bonus eligibility

Professional development opportunities

Job summary

A globally recognized law firm is seeking a Facilities & Operations Coordinator in Miami, FL. This role provides high-level operational support, ensuring smooth office functionality while liaising with vendors and managing mailroom operations. The ideal candidate has over 5 years of experience in facilities or office services and is proficient in Microsoft Office. This is an excellent opportunity for a service-oriented professional thriving in a fast-paced environment, with a focus on customer service and operational excellence.

Qualifications

• 5+ years of experience in operations, facilities, office services, or a related professional environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with the ability to manage multiple priorities.

Responsibilities

• Support facilities operations by assisting with space planning and equipment coordination.
• Liaise with building management to coordinate repairs and service calls.
• Coordinate daily mailroom operations including sorting and tracking mail.

Skills

Microsoft Office Suite

Organizational skills

Interpersonal skills

Customer service

Tools

Digital and document management systems

Job description

A globally recognized law firm is seeking a Facilities & Operations Coordinator in Miami, FL. This role provides high-level operational support, ensuring smooth office functionality while liaising with vendors and managing mailroom operations. The ideal candidate has over 5 years of experience in facilities or office services and is proficient in Microsoft Office. This is an excellent opportunity for a service-oriented professional thriving in a fast-paced environment, with a focus on customer service and operational excellence.