Facilities & Office Services Leader (Law Firm, On‑Site)

Stearns Weaver Miller Weissler Alhadeff & Sitterson P A; Miami (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

Stearns Weaver Miller is seeking a full-time Office Services and Facilities Manager in Miami to oversee daily operations of mailroom, copy center, and closed file departments. The role serves as an expert operational resource and escalation point for complex issues, coordinating with building management and firm leadership.

Responsibilities include maintaining a safe, organized workspace, managing budgets and vendor contracts, and supporting IT, events, and HR-related facilities projects.

Qualifications

• Minimum of 5 years’ experience in office services, facilities management, or corporate operations.
• Bachelor’s degree or equivalent experience required.
• Basic understanding of commercial building systems, including electrical, plumbing, and HVAC, to diagnose issues and direct third-party repair vendors.
• Solid understanding of mailroom operations, high-volume copy center equipment, and legal document retention/closed file protocols.
• Strong critical thinking skills to manage complex facilities issues.
• Excellent verbal and written communication skills to collaborate with clients, vendors, attorneys, staff, and firm leadership.
• Outstanding time-management skills to prioritize multiple urgent projects across locations.

Responsibilities

• Manage daily functions of mailroom, copy center, and closed file departments.
• Coordinate building maintenance, repairs, and office improvements for a professional aesthetic.
• Liaise with building management on day-to-day facility issues.
• Monitor workplace safety, security, and emergency preparedness.
• Ensure compliance with health and safety regulations.
• Coordinate office maintenance projects and vendor scheduling.
• Maintain relationships with vendors and negotiate pricing/service agreements.
• Review invoices for accuracy and assist in budgeting for Office Services and Facilities.
• Manage inventory of office supplies, furniture, and equipment.
• Coordinate equipment replacements and asset tracking.
• Collaborate across departments to support facilities-related needs (IT, Events, Finance, HR).

Skills

Communication skills

Time management

Vendor management

Problem solving

Education

Bachelor’s degree or equivalent experience

Job description

Stearns Weaver Miller is seeking a full-time Office Services and Facilities Manager in Miami to oversee daily operations of mailroom, copy center, and closed file departments. The role serves as an expert operational resource and escalation point for complex issues, coordinating with building management and firm leadership.

Responsibilities include maintaining a safe, organized workspace, managing budgets and vendor contracts, and supporting IT, events, and HR-related facilities projects.