Facilities & Workplace Operations Coordinator

Castelion; Midland (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous benefits package

Job summary

Castelion is seeking a proactive Facilities Coordinator to support daily office operations and ensure a safe, organized, and welcoming workplace for employees and visitors. The role balances routine tasks with proactive planning as the team grows, requiring strong communication and a service mindset.

The position is full-time and demands flexibility to support day-to-day operations and occasional events outside standard hours.

Qualifications

• 4+ years of experience in workplace operations, office administration, hospitality, facilities coordination, or related field.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent customer service and communication skills.
• Experience coordinating vendors and workplace services.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work independently in a fast-paced, high-growth environment.

Responsibilities

• Maintain the daily readiness and appearance of office spaces, conference rooms, kitchens, and common areas.
• Conduct routine workplace walkthroughs to identify operational issues and ensure standards are maintained.
• Manage incoming workplace requests and ensure timely resolution or escalation.
• Submit and track Facilities tickets, coordinating with service teams for timely resolution.
• Maintain office supply inventory and coordinate replenishment, including ordering business cards and other materials.
• Assist with new hire onboarding by preparing workstations, welcome materials, and orientation logistics.
• Support employee engagement activities, celebrations, and internal workplace programs.
• Support day-to-day relationships with workplace service vendors, including coffee and beverage services, office supply vendors, and other partners.
• Monitor vendor performance, service quality, inventory levels, and adherence to service schedules.
• Plan and coordinate catering for small meetings and routine office events.
• Coordinate meeting room setups, catering, and workplace logistics for internal meetings.
• Support workplace logistics for executive visits, recruiting events, customer visits, and employee engagement activities.
• Maintain workplace documentation, inventory records, and standard operating procedures.
• Support special projects and continuous improvement initiatives.

Skills

Organizational skills

Time management

Customer service

Vendor coordination

Independent work

Tools

Microsoft Office

Google Workspace

JIRA

Job description

Castelion is seeking a proactive Facilities Coordinator to support daily office operations and ensure a safe, organized, and welcoming workplace for employees and visitors. The role balances routine tasks with proactive planning as the team grows, requiring strong communication and a service mindset.

The position is full-time and demands flexibility to support day-to-day operations and occasional events outside standard hours.