Facilities & Operations Coordinator

Washington University in St. Louis; City of Ithaca (NY); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Vacation time

Holidays

Sick time

Health insurance

Metro transit U-Pass

403(b) retirement savings

Caregiver leave

Tuition assistance

Wellness programs

Family tuition benefits

Job summary

Washington University in St. Louis is seeking a Building Operations Coordinator in St. Louis, MO to manage mail, shipping, delivery, and transportation for all libraries under central administration.

You will handle archival materials, assist with donor event setups, and coordinate with teams to ensure efficient workflows. The role involves facility safety, data collection for usage statistics, and occasional on-call duties for emergencies.

Qualifications

• High school diploma or equivalent or combination of education and/or experience.
• No specific certification/professional license required for this position.
• Custodial Services, Maintenance, Transportation, And/Or Customer Service (1 Year)
• Bachelor’s degree preferred.
• A Class E (MO) or Class D (IL) license and a good driving record are required for this position.

Responsibilities

• Manages mail, shipping, receiving, and transportation and delivery of materials for all libraries under central administration.
• Retrieves and delivers materials on- and off-campus locations.
• Handles special collections materials which are archival, valuable and sometimes irreplaceable.
• Communicates with supervisor and colleagues to plan timing and logistics.
• Uses software to process mail and shipments and maintain records and statistics.

Skills

Driver’s License

Customer Service

Communication skills

Detail-Oriented

Time Management

Multitasking

Interpersonal Communication

Organizational Savvy

Sound Judgment

Working Independently

Education

High school diploma or equivalent

Bachelor’s degree

Tools

Adobe Acrobat

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Washington University in St. Louis is seeking a Building Operations Coordinator in St. Louis, MO to manage mail, shipping, delivery, and transportation for all libraries under central administration.

You will handle archival materials, assist with donor event setups, and coordinate with teams to ensure efficient workflows. The role involves facility safety, data collection for usage statistics, and occasional on-call duties for emergencies.