Facilities Operations & Budget Admin Specialist

sanmanuel; Highland (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

San Manuel is seeking an Administrative Assistant - Facilities to provide essential admin support to the Facilities and Environmental Services departments. This role handles confidential information, coordinates documentation, and assists with day-to-day operations to keep the department running smoothly.

Under the Director, Facilities, you will manage records, process invoices and quotes, support procurement, maintain office inventory, and help with meeting notes and budget updates.

Qualifications

• High school diploma or GED required.
• Minimum two years related administrative experience required.
• Proficient with Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).

Responsibilities

• Carries out day-to-day office administrative functions and schedules tasks; coordinates information among management, staff, and vendors.
• Processes quotes, invoices, and budget ledger entries; tracks expenditures and procurement status.
• Acts as liaison with Procurement to execute service contracts and purchases; follows up with vendors.
• Keeps meeting notes and provides procurement and budget updates to Department Directors.
• Maintains office inventory and purchases supplies as directed; supports timely service requests with other departments.
• Performs additional duties to support efficient department operations.

Skills

Microsoft Office

Independent worker

Communication

Detail oriented

Confidentiality

Prioritization

Education

High School Diploma or GED

Job description

San Manuel is seeking an Administrative Assistant - Facilities to provide essential admin support to the Facilities and Environmental Services departments. This role handles confidential information, coordinates documentation, and assists with day-to-day operations to keep the department running smoothly.

Under the Director, Facilities, you will manage records, process invoices and quotes, support procurement, maintain office inventory, and help with meeting notes and budget updates.