Operations & Facilities Administrative Specialist

Sylvania; Seguin, Northern (TX, KY); Hybrid; USD 38,000 - 54,000; Full time

Job summary

Sylvania seeks an Admin Assistant – Operations & Facilities to provide comprehensive administrative support to the Operations Department. The role involves calendar management, budgeting assistance, and coordination with district sites and vendors.

The ideal candidate will be detail-oriented, organized, and capable of handling multiple priorities in a fast-paced environment, with proficiency in office software and records management.

Qualifications

• High school diploma or GED required.
• Valid Texas driver’s license required.
• Two years of secretarial experience, preferably in a public education environment.
• Proficient in keyboarding, word processing, and file maintenance.

Responsibilities

• Serve as the primary administrative support to the Director of Operations and department staff.
• Draft, edit, and distribute internal and external correspondence, memos, and reports.
• Maintain calendars, schedule meetings, and coordinate departmental appointments.
• Maintain accurate records of maintenance requests, work orders, vendor contracts, transportation logs, and facility usage.
• Process purchase orders, invoices, and payment requests related to operations and maintenance; track department expenditures.
• Assist with documentation, safety inspections, and emergency preparedness plans.

Skills

Office administration

Records management

Communication

Multitasking

Confidentiality

Computer skills

Education

High School diploma or GED

Texas Driver’s License

Tools

Microsoft Office

Job description

Sylvania seeks an Admin Assistant – Operations & Facilities to provide comprehensive administrative support to the Operations Department. The role involves calendar management, budgeting assistance, and coordination with district sites and vendors.

The ideal candidate will be detail-oriented, organized, and capable of handling multiple priorities in a fast-paced environment, with proficiency in office software and records management.