Administrative Assistant: Office & Budgeting Support

Facility Services Management Inc.; Anchorage, Eielson Air Force Base (AK, AK); On-site; USD 42,000 - 54,000; Full time

Job summary

Facility Services Management Inc. is seeking an Administrative Assistant to support the Senior Contract Maintenance Manager. The role handles secretarial duties, office management, budgeting, personnel records, and payroll.

The incumbent may independently manage projects requiring research and briefing materials. The ideal candidate will have a high school diploma or AA with 2 years of related experience, strong Word/Excel skills, and a proven ability to communicate clearly in writing and

Qualifications

• High school diploma or AA with two years office-related experience or equivalent.
• Proficient in Microsoft Word, Excel, Office, and DMLSS system.
• Strong written and oral communication skills.
• Valid driver’s license and insurable driving record.
• Be a self-starter with proficient typing skills.
• Familiarity with office unit procedures.

Responsibilities

• Answer phones professionally and relay messages; greet visitors and direct to appropriate person.
• Keep office neat and organized; run errands.
• Prepare and send mail and packages; emails and faxes.
• Type correspondence and prepare spreadsheets.
• Organize and maintain file systems and records; update contract files daily.
• Coordinate manager’s schedule and arrange travel; set up interviews.
• Prepare briefing charts and presentation materials; conduct research.

Skills

MS Word

Excel

Office Suite

Typing

Attention to detail

Education

High school diploma or AA + 2 years office experience

Tools

DMLSS system

Job description

Facility Services Management Inc. is seeking an Administrative Assistant to support the Senior Contract Maintenance Manager. The role handles secretarial duties, office management, budgeting, personnel records, and payroll.

The incumbent may independently manage projects requiring research and briefing materials. The ideal candidate will have a high school diploma or AA with 2 years of related experience, strong Word/Excel skills, and a proven ability to communicate clearly in writing and