Senior Facilities Operations & Admin Lead

sanmanuel; Highland (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

San Manuel is seeking a Senior Administrative Assistant for Facilities to partner with leadership, coordinate budgets, and maintain confidential records. The role involves payroll coordination, procurement support, and contract lifecycle management in a fast-paced environment.

Responsibilities include preparing business documents, tracking expenditures, and driving event planning and staff engagement activities within budgetary constraints.

Qualifications

• High School Diploma or GED required.
• Associate's degree in Business or related field preferred.
• Minimum five (5) years of related administrative experience required.
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Knowledge of budgeting, financial reporting, and expense management preferred.
• Strong written and verbal communication skills; professional presence.

Responsibilities

• Provide high-level administrative support to department leadership and manage confidential records and communications.
• Lead and coordinate annual operating budgets for multiple cost centers and perform GL analyses.
• Manage employee timekeeping and payroll processes in line with policies and regulations.
• Oversee quotes, proposals, and invoices; track requisitions and departmental expenditures.
• Manage vendor service contracts and contract lifecycle, including expirations.
• Prepare a wide range of business documents and manage departmental credit card programs.
• Manage office supplies, track maintenance work orders, and coordinate staff events within budget.
• Perform other duties as assigned to support department operations.

Education

High School Diploma or GED

Associate's degree in Business or related field

Tools

Microsoft Office

Job description

San Manuel is seeking a Senior Administrative Assistant for Facilities to partner with leadership, coordinate budgets, and maintain confidential records. The role involves payroll coordination, procurement support, and contract lifecycle management in a fast-paced environment.

Responsibilities include preparing business documents, tracking expenditures, and driving event planning and staff engagement activities within budgetary constraints.