Facilities Administrative Assistant—Operations & Procurement

San Manuel; Highland (CA); On-site; USD 42,000 - 63,000; Full time

Job summary

San Manuel is seeking an Administrative Assistant - Facilities in Highland, CA to provide administrative support to the Facilities and EVS departments and help manage day-to-day operations with discretion and initiative.

The role requires proficiency in MS Office, strong communication, and the ability to handle confidential information, travel for meetings as needed, and adapt to a fast-paced environment while coordinating procurement, budgets, and vendor interactions.

Qualifications

• High School Diploma or GED required.
• Minimum two years related administrative experience required.
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.

Responsibilities

• Carries out day-to-day office administrative functions.
• Processes quotes, proposals, and invoices and tracks expenditures.
• Coordinates with Procurement to execute contracts and purchases.
• Supports Directors with meeting notes and procurement status.
• Maintains office inventory and purchases supplies as directed.
• Handles multiple priorities in a fast-paced environment.

Skills

MS Word

MS Outlook

MS PowerPoint

MS Excel

Budgeting

Confidentiality

Attention to detail

Communication

Independent work

Office equipment

Education

High School Diploma or GED

Tools

Budget ledger

Procurement software

Job description

San Manuel is seeking an Administrative Assistant - Facilities in Highland, CA to provide administrative support to the Facilities and EVS departments and help manage day-to-day operations with discretion and initiative.

The role requires proficiency in MS Office, strong communication, and the ability to handle confidential information, travel for meetings as needed, and adapt to a fast-paced environment while coordinating procurement, budgets, and vendor interactions.