Facilities & Operations Administrative Specialist

Sylvania; Michigan; On-site; USD 38,000 - 52,000; Full time

Job summary

Wayland Union Schools is seeking an administrative professional to support the Facilities/Maintenance department year-round. You will coordinate communications with staff, vendors and leadership and help manage security, access and calendar logistics.

Eligible candidates handle budgeting processes, invoices and recordkeeping with discretion. The role requires strong organizational skills, attention to detail and the ability to work independently on multiple priorities while providing excellent

Qualifications

• Experience in an office environment supporting facilities, operations, finance or maintenance.
• Strong organizational skills with attention to detail.
• Ability to work independently and manage multiple priorities.
• Proficiency in Microsoft Office and Google Workspace.
• Experience with financial processes: A/P, A/R, budgeting and invoicing.
• Excellent communication and customer service with staff, vendors and community.
• Ability to handle confidential information discreetly.
• Experience with SchoolsOpen, ERP or CMMS is preferred.

Responsibilities

• Serve as the central contact for the Facilities/Maintenance department and coordinate with staff, vendors and leadership.
• Manage district key control policy, building access and security schedules.
• Coordinate facility reservation requests for district buildings.
• Order maintenance parts, tools, supplies to support operations.
• Support the Facilities/Maintenance budget by handling A/P, A/R and reconciliations.
• Process invoices, prepare payments and maintain financial records.
• Manage calendars, filing systems and document retention per district policy.
• Assist with onboarding, interviews and certifications for personnel/compliance.

Skills

Office experience

Organizational skills

Attention to detail

Independent work

Microsoft Office

Google Workspace

Budgeting and AP/AR

Communication skills

Confidentiality

ERP/CMMS/SIS familiarity

Tools

Microsoft Office Suite

Google Workspace

SchoolsOpen

ERP systems

CMMS software

Job description

Wayland Union Schools is seeking an administrative professional to support the Facilities/Maintenance department year-round. You will coordinate communications with staff, vendors and leadership and help manage security, access and calendar logistics.

Eligible candidates handle budgeting processes, invoices and recordkeeping with discretion. The role requires strong organizational skills, attention to detail and the ability to work independently on multiple priorities while providing excellent