Facilities Administrative Coordinator

Battle Creek Public Schools; Battle Creek (MI); On-site; USD 48,000 - 56,000; Full time

Job summary

Battle Creek Public Schools seeks a Facilities Secretary to provide confidential administrative and clerical support to the Director of Facilities. You will help manage the district's buildings and assets, coordinate meetings, track budgets, and handle work orders with building staff and vendors.

You will be the primary contact for the Facilities Department, support scheduling, correspondence, and recordkeeping while ensuring compliance and professional service to administrators, contractors,

Qualifications

• Proven administrative or secretarial experience.
• Proficiency in MS Word, Excel, Outlook, PowerPoint, and Teams.

Responsibilities

• Provide confidential administrative support to the Director of Facilities.
• Coordinate department documents, meetings, and calendars.
• Process purchases, invoices, and budget tracking.
• Maintain records for compliance and reporting.
• Serve as primary contact for Facilities Department operations.
• Prepare reports and maintain data in departmental systems.

Skills

Microsoft Office Suite

Google Workspace

Confidentiality

Time management

Education

High school diploma or equivalent

Associate degree preferred

Tools

CMMS

Job description

Battle Creek Public Schools seeks a Facilities Secretary to provide confidential administrative and clerical support to the Director of Facilities. You will help manage the district's buildings and assets, coordinate meetings, track budgets, and handle work orders with building staff and vendors.

You will be the primary contact for the Facilities Department, support scheduling, correspondence, and recordkeeping while ensuring compliance and professional service to administrators, contractors,