Facilities Operations Coordinator

Westbrook Health Services, Inc.; Parkersburg (WV); On-site; USD 38,000 - 52,000; Full time

Job summary

Westbrook Health Services, Inc. is seeking a Maintenance Department Support Specialist to provide administrative support to the Facilities Department.

You will coordinate work orders, maintain records, assist with purchasing, and support regulatory documentation to ensure smooth facility operations. This role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to manage multiple tasks while providing excellent service to staff.

Qualifications

• Two years of administrative or office support experience.
• Proficiency in Microsoft Office and general office software.
• Strong organizational, communication, and customer service skills.
• High school diploma or equivalent; associate degree preferred.

Responsibilities

• Provide administrative support to the Facilities Director and Maintenance Foreman.
• Process, track, and update maintenance work orders and communicate status.
• Maintain department records, including maintenance logs, warranties, permits, inspection reports, and equipment documentation.
• Support inventory and purchasing by maintaining inventory records, preparing purchase requests, and tracking supplies.
• Coordinate vendor and contractor scheduling, maintain vendor files, and process invoices.
• Track inspection, preventive maintenance, and regulatory deadlines and assist with compliance documentation.
• Prepare reports, spreadsheets, correspondence, and other departmental documents.
• Respond to facility-related requests and provide excellent customer service to staff.
• Assist with special projects and perform other duties as assigned.
• Cross train in other administrative support functions including front desk and registration/reception.

Skills

MS Office

Organizational skills

Communication skills

Customer service

Education

High School Diploma

Associate degree (preferred)

Tools

Office software suite

Job description

Westbrook Health Services, Inc. is seeking a Maintenance Department Support Specialist to provide administrative support to the Facilities Department.

You will coordinate work orders, maintain records, assist with purchasing, and support regulatory documentation to ensure smooth facility operations. This role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to manage multiple tasks while providing excellent service to staff.