Facilities Operations & Admin Specialist

Bucks County Intermediate Unit; Doylestown Township (Bucks County); On-site; USD 45,000 - 55,000; Full time

Job summary

Bucks County Intermediate Unit is seeking a Facilities Services Specialist to support the Director of Facilities and Supervisor of Maintenance. The role involves clerical, financial, administrative, scheduling, and inventory management duties on-site to ensure smooth operation of the Facilities Services Department.

Responsibilities include budgeting, purchase orders, contract servicing, and coordination of meetings and events, with strong emphasis on confidentiality and high-level administrative

Qualifications

• High school diploma or GED required.
• Associate's degree preferred.
• 3 years related experience and/or training.

Responsibilities

• Provide confidential, technical, and high-level administrative support.
• Assist with budgeting, purchase orders, and invoice payments.
• Maintain and manage facilities budgets and inventory data.
• Draft board motions and contracts using ContractLogix/BoardDocs.
• Coordinate meetings, travel, and calendar for facilities leadership.
• Support SOPs creation and project activities within Facilities Services.

Skills

Organizational skills

Project planning

Interpersonal communication

Facilities management concepts

Financial reporting & budgeting

Microsoft Office (Excel/Word/Power)**

Verbal and written communication

Time management

Education

High school diploma or GED

Associate's degree (A.A.) or equivalent

Tools

Microsoft Office

Job description

Bucks County Intermediate Unit is seeking a Facilities Services Specialist to support the Director of Facilities and Supervisor of Maintenance. The role involves clerical, financial, administrative, scheduling, and inventory management duties on-site to ensure smooth operation of the Facilities Services Department.

Responsibilities include budgeting, purchase orders, contract servicing, and coordination of meetings and events, with strong emphasis on confidentiality and high-level administrative