Facilities & Office Services Coordinator - Houston

Kean Miller LLP; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Kean Miller LLP, with offices in Houston, seeks a skilled Facilities Coordinator for our Downtown Houston office to support facilities, office services, hospitality, vendor management, mail, deliveries, supplies, and conference operations. The Facilities Coordinator will serve as the primary contact for attorneys, staff, clients, and visitors, ensuring a professional, efficient environment and smooth day-to-day operations in our Houston office.

Regular hours are 8:00 a.m.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• At least three years of facilities, office services, or hospitality experience; law firm or professional services experience preferred.
• Excellent interpersonal and communication skills, with the ability to work effectively with attorneys, staff, clients, and vendors at all levels.
• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment.
• Professional appearance and demeanor, with a strong commitment to client service.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to lift and move items weighing 20 pounds or more.
• Regular hours are 8:00 a.m. to 5:00 p.m., with the flexibility to work occasionally early mornings or late evenings as needed.

Responsibilities

• Manage conference room scheduling; set up rooms with refreshments and AV/videoconferencing.
• Greet and assist clients and visitors; backup to receptionist.
• Coordinate internal meetings, client events, and firm functions, including catering and room setup.
• Serve as primary contact for property management, building engineers, IT, and vendors.
• Conduct daily office walk-throughs; ensure reception and common areas are tidy and client-ready.
• Coordinate internal office moves; set up spaces for new hires and reconfiguration after departures.
• Handle incoming/outgoing mail and coordinate deliveries throughout the office.
• Stock and order supplies for copier rooms, printer stations, conference rooms, kitchens, and office equipment.
• Support copying, scanning, binder prep, records, archiving, and filing projects.
• Process and code vendor invoices; reconcile office credit card receipts; manage parking validation and access cards.
• Follow office security and emergency procedures; support business continuity.
• Identify opportunities to improve office procedures and delivery service.

Skills

Interpersonal skills

Communication

Organization

Detail-oriented

Independent work

Confidentiality

Education

High school diploma

Bachelor's degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Kean Miller LLP, with offices in Houston, seeks a skilled Facilities Coordinator for our Downtown Houston office to support facilities, office services, hospitality, vendor management, mail, deliveries, supplies, and conference operations. The Facilities Coordinator will serve as the primary contact for attorneys, staff, clients, and visitors, ensuring a professional, efficient environment and smooth day-to-day operations in our Houston office.

Regular hours are 8:00 a.m.