Facilities Coordinator

Kean Miller LLP; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Kean Miller LLP, with offices in Houston, seeks a skilled Facilities Coordinator for our Downtown Houston office to support facilities, office services, hospitality, vendor management, mail, deliveries, supplies, and conference operations. The Facilities Coordinator will serve as the primary contact for attorneys, staff, clients, and visitors, ensuring a professional, efficient environment and smooth day-to-day operations in our Houston office.

Regular hours are 8:00 a.m.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• At least three years of facilities, office services, or hospitality experience; law firm or professional services experience preferred.
• Excellent interpersonal and communication skills, with the ability to work effectively with attorneys, staff, clients, and vendors at all levels.
• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment.
• Professional appearance and demeanor, with a strong commitment to client service.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to lift and move items weighing 20 pounds or more.
• Regular hours are 8:00 a.m. to 5:00 p.m., with the flexibility to work occasionally early mornings or late evenings as needed.

Responsibilities

• Manage conference room scheduling; set up rooms with refreshments and AV/videoconferencing.
• Greet and assist clients and visitors; backup to receptionist.
• Coordinate internal meetings, client events, and firm functions, including catering and room setup.
• Serve as primary contact for property management, building engineers, IT, and vendors.
• Conduct daily office walk-throughs; ensure reception and common areas are tidy and client-ready.
• Coordinate internal office moves; set up spaces for new hires and reconfiguration after departures.
• Handle incoming/outgoing mail and coordinate deliveries throughout the office.
• Stock and order supplies for copier rooms, printer stations, conference rooms, kitchens, and office equipment.
• Support copying, scanning, binder prep, records, archiving, and filing projects.
• Process and code vendor invoices; reconcile office credit card receipts; manage parking validation and access cards.
• Follow office security and emergency procedures; support business continuity.
• Identify opportunities to improve office procedures and delivery service.

Skills

Interpersonal skills

Communication

Organization

Detail-oriented

Independent work

Confidentiality

Education

High school diploma

Bachelor's degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

With 250 attorneys and eight office locations in Louisiana and Texas, Kean Miller serves as legal counsel to the people and industries that drive the energy-belt economy. From our offices in Houston, The Woodlands, New Orleans, Baton Rouge, Lafayette, Lake Charles, and Shreveport. Fortune 500 companies, national businesses, and local companies rely on Kean Miller for efficient legal services and practical advice, always provided in a cost-efficient manner. In the courtroom and the boardroom, Kean Miller attorneys create unique solutions, pragmatic strategies, and unparalleled value that allow our clients to perform at the highest level.

Kean Miller is seeking an experienced Facilities Coordinator for our Downtown Houston office. This role supports facilities, office services, hospitality, vendor management, mail and deliveries, supplies, and conference operations. The Facilities Coordinator will serve as a primary point of contact for attorneys, staff, clients, and visitors.

Key Responsibilities

• Manage conference room scheduling using firm software; set up rooms with refreshments and AV/videoconferencing equipment; and provide front-line AV support
• Greet and assist clients and visitors and serve as backup to the receptionist, including answering and routing calls
• Coordinate internal meetings, client events, and firm functions, including catering and room setup and breakdown
• Serve as the primary contact for property management, building engineers, IT, and outside vendors regarding services, repairs, and maintenance
• Conduct daily office walk-throughs to identify and resolve maintenance issues and ensure reception and common areas remain tidy, professional, and client-ready, including performing light housekeeping as needed
• Coordinate internal office moves, set up offices for new hires, and reset spaces following departures, including equipment, keys, access cards, and nameplates
• Handle incoming, outgoing, overnight, and courier mail and coordinate deliveries throughout the office
• Stock and order supplies for copier rooms, printer stations, conference rooms, kitchens, and monitor office equipment
• Support copying, scanning, binder preparation, records, archiving, and special filing projects
• Process and code vendor invoices, reconcile office credit card receipts, and manage parking validation and access card records
• Follow office security and emergency procedures and support business continuity efforts
• Identify and recommend opportunities to improve office procedures and delivery service

Qualifications

• High school diploma required; bachelor's degree preferred
• At least three years of facilities, office services, or hospitality experience; law firm or professional services experience preferred
• Excellent interpersonal and communication skills, with the ability to work effectively with attorneys, staff, clients, and vendors at all levels
• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment
• Professional appearance and demeanor, with a strong commitment to client service
• Ability to work independently, exercise sound judgment, and maintain confidentiality
• Proficiency in Microsoft Word, Excel, and Outlook
• Ability to lift and move items weighing 20 pounds or more
• Regular hours are 8:00 a.m. to 5:00 p.m., with the flexibility to work occasionally early mornings or late evenings as needed

What Kean Miller Offers

We offer a people-first culture, meaningful work, competitive salaries, and an extensive benefits package that includes health, life, disability, dental, vision coverage and 401(k).

Kean Miller is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal and local laws prohibiting discrimination based upon, race, color, national origin, gender identity, age, genetic information, disability, military or veteran status, religion, sexual orientation, or other status or activity protected by law.

All submissions are held in the strictest confidence.