Office Operations & Facilities Coordinator

Baker Tilly International; Houston (TX); Hybrid; USD 29,000 - 38,000; Full time

Job summary

Baker Tilly is seeking an Office Services Coordinator in Houston, TX to provide general clerical and administrative support for daily operations. You will work with the Office Services Manager, handle mail, file documents, manage supplies, set up new hires, and coordinate meeting spaces, enabling a smooth office environment.

This role requires a HS diploma, 0–1 year experience, proficiency in Microsoft Office, and strong customer service and organizational skills.

Qualifications

• High school diploma or GED required; diploma preferred.
• 0 to 1 year of relevant office experience.
• Proficiency in Microsoft Office suite.
• Experience with office machines (fax, copier, multi-line phones, 10-key calculator) preferred.
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented; able to follow directions/procedures and prioritize calls/visitors.
• Ability to work independently; overtime and weekends as needed.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops
• File, fax, scan, print and assemble documents.
• Assist with entering office expenses (fed ex, messenger services, invoices)
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members
• Ensure training rooms and conference rooms and over all office space is clean and organized.
• Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments.
• Schedule and prepare conference rooms.
• Provide reception coverage
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)

Skills

Customer service

Organizational skills

Attention to detail

Communication

Time management

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Baker Tilly is seeking an Office Services Coordinator in Houston, TX to provide general clerical and administrative support for daily operations. You will work with the Office Services Manager, handle mail, file documents, manage supplies, set up new hires, and coordinate meeting spaces, enabling a smooth office environment.

This role requires a HS diploma, 0–1 year experience, proficiency in Microsoft Office, and strong customer service and organizational skills.