Facilities Coordinator

Kean Miller LLP; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Kean Miller seeks an experienced Facilities Coordinator for our Downtown Houston office to support facilities, office services, hospitality, vendor management, mail and deliveries, supplies, and conference operations. The role serves as a primary contact for attorneys, staff, clients, and visitors.

The ideal candidate has at least three years in facilities or related roles, strong communication, organizational skills, and a professional client-focused demeanor.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• At least three years of facilities, office services, or hospitality experience; law firm or professional services experience preferred.
• Excellent interpersonal and communication skills, with the ability to work effectively with attorneys, staff, clients, and vendors at all levels.
• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment.
• Professional appearance and demeanor, with a strong commitment to client service.
• Ability to lift and move items weighing 20 pounds or more.
• Proficiency in Microsoft Word, Excel, and Outlook

Responsibilities

• Manage conference room scheduling using firm software; set up rooms with refreshments and AV/videoconferencing equipment; and provide front-line AV support
• Greet and assist clients and visitors and serve as backup to the receptionist, including answering and routing calls
• Coordinate internal meetings, client events, and firm functions, including catering and room setup and breakdown
• Serve as the primary contact for property management, building engineers, IT, and outside vendors regarding services, repairs, and maintenance
• Conduct daily office walk-throughs to identify and resolve maintenance issues and ensure reception and common areas remain tidy, professional, and client-ready, including performing light housekeeping as needed
• Coordinate internal office moves, set up offices for new hires, and reset spaces following departures, including equipment, keys, access cards, and nameplates
• Handle incoming, outgoing, overnight, and courier mail and coordinate deliveries throughout the office
• Stock and order supplies for copier rooms, printer stations, conference rooms, kitchens, and monitor office equipment
• Support copying, scanning, binder preparation, records, archiving, and special filing projects
• Process and code vendor invoices, reconcile office credit card receipts, and manage parking validation and access card records
• Follow office security and emergency procedures and support business continuity efforts
• Identify and recommend opportunities to improve office procedures and delivery service

Skills

Interpersonal communication

Organization

Attention to detail

Client service orientation

Independence

Education

High school diploma required

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Outlook

Job description

Description

With over 240 attorneys and eight office locations in Louisiana and Texas, Kean Miller serves as legal counsel to the people and industries that drive the energy-belt economy. From our offices in Houston, The Woodlands, New Orleans, Baton Rouge, Lafayette, Lake Charles, and Shreveport. Fortune 500 companies, national businesses, and local companies rely on Kean Miller for efficient legal services and practical advice, always provided in a cost-efficient manner. In the courtroom and the boardroom, Kean Miller attorneys create unique solutions, pragmatic strategies, and unparalleled value that allow our clients to perform at the highest level.

Kean Miller is seeking an experienced Facilities Coordinator for our Downtown Houston office. This role supports facilities, office services, hospitality, vendor management, mail and deliveries, supplies, and conference operations. The Facilities Coordinator will serve as a primary point of contact for attorneys, staff, clients, and visitors.

Key Responsibilities

• Manage conference room scheduling using firm software; set up rooms with refreshments and AV/videoconferencing equipment; and provide front-line AV support
• Greet and assist clients and visitors and serve as backup to the receptionist, including answering and routing calls
• Coordinate internal meetings, client events, and firm functions, including catering and room setup and breakdown
• Serve as the primary contact for property management, building engineers, IT, and outside vendors regarding services, repairs, and maintenance
• Conduct daily office walk-throughs to identify and resolve maintenance issues and ensure reception and common areas remain tidy, professional, and client-ready, including performing light housekeeping as needed
• Coordinate internal office moves, set up offices for new hires, and reset spaces following departures, including equipment, keys, access cards, and nameplates
• Handle incoming, outgoing, overnight, and courier mail and coordinate deliveries throughout the office
• Stock and order supplies for copier rooms, printer stations, conference rooms, kitchens, and monitor office equipment
• Support copying, scanning, binder preparation, records, archiving, and special filing projects
• Process and code vendor invoices, reconcile office credit card receipts, and manage parking validation and access card records
• Follow office security and emergency procedures and support business continuity efforts
• Identify and recommend opportunities to improve office procedures and delivery service

Qualifications

• High school diploma required; bachelor’s degree preferred
• At least three years of facilities, office services, or hospitality experience; law firm or professional services experience preferred
• Excellent interpersonal and communication skills, with the ability to work effectively with attorneys, staff, clients, and vendors at all levels
• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment
• Professional appearance and demeanor, with a strong commitment to client service
• Ability to work independently, exercise sound judgment, and maintain confidentiality
• Proficiency in Microsoft Word, Excel, and Outlook
• Ability to lift and move items weighing 20 pounds or more
• Regular hours are 8:00 a.m. to 5:00 p.m., with the flexibility to work occasionally early mornings or late evenings as needed

What Kean Miller Offers

We offer a people-first culture, meaningful work, competitive salaries, and an extensive benefits package that includes health, life, disability, dental, vision coverage and 401(k).

Kean Miller is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal and local laws prohibiting discrimination based upon, race, color, national origin, gender identity, age, genetic information, disability, military or veteran status, religion, sexual orientation, or other status or activity protected by law.