Facilities & Office Operations Specialist

RR Donnelley; New York (NY); On-site; USD 28,929 - 31,684; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Job summary

RR Donnelley seeks a Facilities Support role to inspect client spaces, respond to requests, and coordinate with management on site services. You will interact with vendors, manage access, and assist with onboarding/offboarding of staff.

The role requires 1 year in facilities or building operations, strong communication, and proficiency in Microsoft Office. Overtime may be needed; a professional appearance and customer service mindset are essential.

Qualifications

• Minimum 1 year of work experience in facilities, property management or building operations.
• High School diploma or GED required.
• Strong written and verbal skills.
• Experience with Microsoft Office (Word, PowerPoint, Excel), including Outlook email and calendar.
• Experience in navigating a high-profile, high-paced environment.
• Ability to problem solve, rationalize and mitigate obstacles.
• Self starter, task-oriented leader.
• Ability to work overtime as needed.
• Ability to handle sensitive and/or confidential information.
• Proven ability to multi-task, meet deadlines and complete projects in a timely manner.
• Demonstrate initiative and proactive thinking.
• Ability to work well with others in a team atmosphere.
• Maintain a professional appearance and high level customer service mindset.

Responsibilities

• Perform regular inspections of the client space and elevate to vendors for resolution.
• Respond to employee facility-related requests (temperature, parking, etc.).
• Coordinate with Building Management on janitorial, security, parking, and related issues.
• Interact with vendors for vending machines, coffee service, Life Safety Equipment, day porter, and other facilities services.
• Obtain working knowledge on thermostats, HVAC controls, Fire Controls, Security alarm system.
• Coordinate minor moves and furniture changes.
• Manage building access/badges and internal keys.
• Coordinate onboarding and offboarding of client staff.
• Assist Account Manager/Facilities Manager with maintenance of offices and ad hoc projects.
• Work with manager to update Site Procedures Manual.
• Set a positive tone and proactive disposition.

Skills

Strong written and verbal skills

Self-starter

Multi-tasking

Team collaboration

Education

High School diploma or GED

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

RR Donnelley seeks a Facilities Support role to inspect client spaces, respond to requests, and coordinate with management on site services. You will interact with vendors, manage access, and assist with onboarding/offboarding of staff.

The role requires 1 year in facilities or building operations, strong communication, and proficiency in Microsoft Office. Overtime may be needed; a professional appearance and customer service mindset are essential.