Facilities & Office Operations Manager – NYC

IPC Systems; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental and Vision

100% Employer Paid Short/Long Term Disability

401(k) and Roth plan with matching contributions

Flexible PTO, Sick Pay and Public Holidays

Tuition Reimbursement

Free Mental Health Wellness Programs

Job summary

IPC Systems in New York is seeking an Office Manager to oversee local facility operations and provide administrative support. You will ensure smooth running of office premises while collaborating with the Global Head of Real Estate and Facilities.

The ideal candidate will have 2-3 years of experience in office administration or facilities management and possess excellent communication skills. A comprehensive benefits package and a hybrid working environment are offered.

Qualifications

• 2-3 years of experience in office administration, facilities management or executive assistance.
• Health and Safety experience is desirable but not a requirement.

Responsibilities

• Maintaining office premises, utilities, and equipment.
• Optimizing office layouts, seating arrangements, and meeting room allocations.
• Ensure adherence to workplace safety standards and regulations.
• Overseeing contracts for cleaning, security, catering and maintenance services.

Skills

Excellent oral and written communication in English

Proficient in Microsoft 365 (Outlook, Teams, SharePoint, Excel)

Strong planning, prioritization, and execution

Service-oriented

Stakeholder management

Education

2-3 years of experience in office administration, facilities management or executive assistance

Job description

IPC Systems in New York is seeking an Office Manager to oversee local facility operations and provide administrative support. You will ensure smooth running of office premises while collaborating with the Global Head of Real Estate and Facilities.

The ideal candidate will have 2-3 years of experience in office administration or facilities management and possess excellent communication skills. A comprehensive benefits package and a hybrid working environment are offered.