Facilities Assistant - Part-Time

Optimum Life Reinsurance; Dallas (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Optimum Life Reinsurance is seeking a part-time Facility Assistant to help provide hands-on facilities and office support to keep the building and offices well maintained and operating efficiently.

The role covers building maintenance, IT equipment setup, file organization, and event support, with opportunities to assist across departments and manage vendor visits.

Qualifications

• High School Diploma or GED required.
• Minimum 2 years of facilities/maintenance or related experience preferred.
• Strong problem-solving and attention to detail.

Responsibilities

• Perform daily building walkthroughs to ensure the property is clean, safe, and well maintained.
• Assist with daily facility operations, including kitchenettes, common areas, conference rooms, and office spaces.
• Monitor building conditions and report maintenance concerns or issues requiring attention.
• Perform basic troubleshooting and minor repairs when possible and coordinate escalation when needed.
• Assist with furniture moves, office setups, and rearranging spaces as needed.
• Support vendor visits and assist with building service requirements.
• Inspect outside areas of the building and ensure overall property appearance is maintained.
• Check and monitor basic building systems, including HVAC areas, mechanical rooms, lighting, and other facility equipment.
• Assist with routine facility inspections and scheduled maintenance tasks.
• Visit additional company properties as needed to ensure facilities are maintained properly.
• Complete other building and property maintenance tasks as required.

Skills

Problem-solving

Organizational skills

Independent work

Customer service

Education

High School Diploma or GED

Tools

Basic computer skills

Job description

Facility Assistant - Part time:

Provides hands‑on facilities and office support to ensure the building, office environment, and company properties are well maintained, organized, and operating efficiently. Demonstrates strong initiative, flexibility, and problem‑solving skills while supporting daily facility operations, basic maintenance needs, office projects, and general administrative support.

Main Areas of Responsibility:

Building Maintenance:

• Perform daily building walkthroughs to ensure the property is clean, safe, and well maintained.
• Assist with daily facility operations, including kitchenettes, common areas, conference rooms, and office spaces.
• Monitor building conditions and report maintenance concerns or issues requiring attention.
• Perform basic troubleshooting and minor repairs when possible and coordinate escalation when needed.
• Assist with furniture moves, office setups, and rearranging spaces as needed.
• Support vendor visits and assist with building service requirements.
• Inspect outside areas of the building and ensure overall property appearance is maintained.
• Check and monitor basic building systems, including HVAC areas, mechanical rooms, lighting, and other facility equipment.
• Assist with routine facility inspections and scheduled maintenance tasks.
• Visit additional company properties as needed to ensure facilities are maintained properly.
• Complete other building and property maintenance tasks as required.

IT & Equipment Support:

• Assist with setup and movement of office equipment, computers, and other workplace technology.

Office Support & Special Projects:

• Assist with office organization, decluttering, and records management projects.
• Support scanning, filing, document organization, and document retention initiatives.
• Assist with company events, office setups, and special projects as needed.
• Run occasional errands, pickups, deliveries, and other office support tasks.
• Maintain building supplies and ensure common areas are properly stocked.
• Provide flexible support to various departments based on business needs.

Other Responsibilities:

• Participate as needed in special department projects.
• Provide support during office changes, moves, and facility improvements.
• Assist with seasonal projects, including office decorations and company initiatives.
• Perform other duties and responsibilities as assigned.

Requirements:

• High School Diploma or GED.
• Minimum of 2 years of facilities, maintenance, office services, or related support experience preferred.
• Strong problem‑solving skills with the ability to troubleshoot and resolve basic issues.
• Excellent organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Strong customer service orientation and willingness to assist employees and vendors.
• Basic computer skills and ability to learn new systems and technology.
• Ability to lift, move, and carry office equipment, furniture, and supplies as needed (up to approximately 50 lbs.).
• Flexible, dependable, and comfortable performing a wide variety of tasks in a fast‑paced office environment.