Facilities & Office Operations Specialist

The Community Preservation Corporation; Town of New Castle (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

401(k) retirement plans with employer匹

Medical, dental, and vision benefits

Commuter benefits

PTO for vacation, personal days, sick,

Tuition assistance

Work from anywhere weeks

Summer Fridays

Collaborative spaces

Community service days

Employee development

Job summary

The Community Preservation Corporation (CPC) is seeking a Facilities Assistant for our Chappaqua office to ensure a safe, organized, and welcoming workplace. You will manage daily office readiness, supplies, mail, vendor coordination, and basic IT peripherals, partnering with Facilities and IT to keep the site running smoothly.

This on-site role is four days a week, with some travel as needed, and offers competitive pay and benefits including 401(k) matching, health coverage, commuter benefits,

Qualifications

• High school diploma or equivalent required; associate degree or training in facilities/operations a plus.
• 3–5 years of experience in office operations, facilities, hospitality, property management, or related role preferred.
• Strong customer-service mindset with professional, helpful and responsive approach.
• Ability to prioritize multiple requests, follow through, and communicate status clearly.
• Comfortable using Microsoft 365 apps and learning ticketing/work order systems.
• Experience with desk/room reservations or hoteling tools (Robin) is a plus.
• Basic troubleshooting skills for common office equipment (printers/copiers, A/V basics).
• Reliable attendance and punctuality; able to work independently in a satellite-office environment.

Responsibilities

• Office readiness: open/close office, daily walk-throughs, keep spaces clean, organized and functional.
• Supplies & inventory: maintain supplies, place orders, track deliveries, restock.
• IT supplies (as directed): on-site stock of common IT peripherals; coordinate orders with IT.
• Mail & shipping: sort mail, prepare shipments, coordinate courier, maintain logs.
• Facilities requests: triage and resolve common requests; escalate as needed.
• Vendor coordination: schedule on-site service visits; escort vendors; report issues.
• Safety & security: support badging, emergency preparedness, report hazards.
• Conference room & event support: set up rooms, coordinate catering, assist events.
• Hoteling & Robin app administration: manage desk/room bookings, troubleshoot access.
• Work orders & documentation: track requests, maintain inventories and contacts.
• Space standards: support moves and reconfigurations with approved vendors.
• Budget awareness: follow purchasing guidelines, assist with basic reconciliation.

Skills

Customer-service mindset

Prioritization

MS 365 proficiency

Office operations experience

Independent worker

Education

High school diploma or equivalent

Associate degree or training in facilities/operations

Tools

Robin desk reservations

Printers/copiers basic troubleshooting

Job description

The Community Preservation Corporation (CPC) is seeking a Facilities Assistant for our Chappaqua office to ensure a safe, organized, and welcoming workplace. You will manage daily office readiness, supplies, mail, vendor coordination, and basic IT peripherals, partnering with Facilities and IT to keep the site running smoothly.

This on-site role is four days a week, with some travel as needed, and offers competitive pay and benefits including 401(k) matching, health coverage, commuter benefits,