Facilities & Office Operations Manager

Stance, Inc; Massachusetts; On-site; USD 52,000 - 78,000; Full time

Job summary

Housing Assistance Corporation is seeking an Office Manager to ensure smooth operation of our offices across Massachusetts. You will manage supplies, equipment, vendors, and provide essential support to employees, while partnering with IT, HR, and maintenance on onboarding and facility needs.

You will lead safety initiatives, oversee mailroom and facility management, and coordinate with executive leadership on ongoing projects.

Qualifications

• Strong communication and interpersonal skills; able to work with diverse teams and external vendors.
• Detail-oriented with high standards for cleanliness and office organization.
• Problem-solving with proactive mindset; ability to prioritize tasks.
• Proficient with MS Office and basic office equipment.

Responsibilities

• Oversee and manage supply ordering to ensure adequate stock.
• Negotiate pricing with vendors to maintain cost-effective solutions.
• Coordinate with IT, maintenance and HR on onboarding new employees.
• Assist with onsite facility management and office moves.
• Lead mailroom operations and package distribution.
• Support IT infrastructure upgrades and hardware rollouts.
• Provide exceptional customer service to employees.
• Maintain safety protocols and conduct safety meetings.
• Coordinate fleet management and vehicle maintenance.

Skills

Communication

Detail-oriented

Problem solving

Time management

MS Office

Tools

MS Office Suite

Printer & Copier Equipment

IT coordination tools

Job description

Housing Assistance Corporation is seeking an Office Manager to ensure smooth operation of our offices across Massachusetts. You will manage supplies, equipment, vendors, and provide essential support to employees, while partnering with IT, HR, and maintenance on onboarding and facility needs.

You will lead safety initiatives, oversee mailroom and facility management, and coordinate with executive leadership on ongoing projects.