Facilities & Logistics Admin Pro (Purchasing & Inventory)

Bishop & Company, Inc.; Aiea (HI); On-site; USD 22,000 - 31,000; Full time

Job summary

Bishop & Company is seeking a detail-oriented Administrative Assistant to support the Facilities & Logistics team at our Halawa location. This temporary full-time role supports purchasing, inventory, and departmental operations in a fast-paced environment.

You will process invoices, PO requests, vendor payments, monitor inventory, coordinate meetings, assist with travel, and provide front-desk backup. Starting pay is $19.00/hour, with higher rates possible for experience; assignment up to six

Qualifications

• High school diploma or equivalent required.
• Experience processing invoices and purchase orders preferred.
• Two years of office experience and customer-facing experience required.
• Strong proficiency with Microsoft Word, Excel and Outlook.
• Excellent organizational and multitasking abilities.

Responsibilities

• Process purchase requisitions, purchase orders, and vendor invoices.
• Submit invoices to Accounts Payable with proper coding.
• Maintain organized electronic filing of contracts, invoices, and purchasing records.
• File invoices into designated shared folders.
• Track outstanding invoices and follow up with vendors as needed.
• Assist with project tracking spreadsheets and budget logs.
• Support vendor setup documentation, including W-9s and New Supplier Forms.
• Monitor inventory levels for Facilities & Logistics supplies.
• Order office, maintenance, housekeeping, and operational supplies.
• Track distribution of keys, uniforms, equipment, and department assets.
• Maintain inventory records and perform periodic audits.
• Provide administrative support for ongoing facility projects.
• Draft and post department communications and announcements.
• Schedule meetings and coordinate calendars.
• Record meeting minutes.
• Update department intranet pages.
• Assist with travel arrangements and reservations.
• Provide front desk coverage as needed during scheduled times

Skills

Invoice processing

Purchase orders

Vendor communications

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organization

Multitasking

Customer service

Inventory management

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Word

Excel

Outlook

Job description

Bishop & Company is seeking a detail-oriented Administrative Assistant to support the Facilities & Logistics team at our Halawa location. This temporary full-time role supports purchasing, inventory, and departmental operations in a fast-paced environment.

You will process invoices, PO requests, vendor payments, monitor inventory, coordinate meetings, assist with travel, and provide front-desk backup. Starting pay is $19.00/hour, with higher rates possible for experience; assignment up to six