Facilities & Events Operations Assistant (Part-time)

Eisenhower Institute at Gettysburg College; Gettysburg (Adams County); On-site; USD 17,000 - 28,000; Part time

Job summary

Gettysburg College is seeking a detail-oriented, adaptable part-time Facilities & Events Operations Assistant to join our Facilities Services team. This role supports two key areas of campus operations: Facilities Service Response & Transportation and Conference & Events.

This position averages 18–19 hours per week, primarily Tuesday through Friday during regular business hours with occasional evenings and weekend hours to support events and other Facilities operations.

Qualifications

• High school diploma or equivalent preferred.
• Valid driver’s license with a clean driving record; comfortable driving College vehicles as needed.
• Proficiency with Microsoft Suite and willingness to learn new software programs (TMA, Travel Tool, Engage, IRIS, 3D Concept).
• Strong attention to detail and accuracy, especially with data entry.
• Flexibility to work occasional evenings and weekends.
• Ability to walk campus grounds and perform physical tasks, including standing for long periods, bending, and lifting up to 50 pounds.

Responsibilities

• As part of Facilities Service Response & Transportation: answer phones, process work orders, coordinate transportation trips, provide coverage, drive College vehicles, assist with housing and inspections.
• As part of Conference & Events: manage data entry for event surveys, maintain IRIS/Engage records, create maps with 3D Concept, serve as on-site contact for events.

Skills

Attention to detail

Flexibility

Driving safety

Education

High school diploma or equivalent

Tools

TMA

Travel Tool

Engage

IRIS

3D Concept

Microsoft Office

Job description

The Human Resources Office is located on the ground floor of Pennsylvania Hall.

Human Resources Office Campus Box 2443, Pennsylvania Hall 300 North Washington Street Gettysburg, PA 17325 For additional information, please call 717-337-6202.

Facilities & Events Operations Assistant (Part-time)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Please see Special Instructions for more details.

Review of applications will begin immediately. A cover letter and resume are optional for this position. The position will remain open until filled. This is a part-time, non-benefited position reporting to the Director of Services and Communication.

Position Information

Job Title

Job Title Facilities & Events Operations Assistant (Part-time)

Department

Department Facilities Services Office

Position Summary

Gettysburg College seeks a detail-oriented, adaptable part-time Facilities & Events Operations Assistant to join our Facilities Services team. This position supports two key areas of campus operations: Facilities Service Response & Transportation and Conference & Events.

This position averages 18–19 hours per week, primarily Tuesday through Friday during regular business hours. Because campus needs shift throughout the year, flexibility is essential. Occasional evening and weekend hours will be required to support events and other Facilities operations.

As a member of the Facilities Service Response & Transportation team, you will:

• Answer phones and process work order tickets using TMA
• Coordinate transportation trip requests through the Travel Tool
• Provide flexible coverage in the office as needed
• Drive College vehicles when needed
• Assist with Housing and Classroom Inspections, which requires walking campus grounds

As part of the Conference & Events team, you will:

• Manage data entry for event surveys and reservations using the Engage Reservations System
• Maintain records in the IRIS Conference program
• Create athletic field maps and event maps using 3D Concept software
• Serve as an on-site Point of Contact for select evening and weekend events

Qualifications

• High school diploma or equivalent preferred
• Valid driver’s license with a clean driving record; comfortable driving College vehicles as needed
• Proficiency with Microsoft Suite and willingness to learn new software programs (TMA, Travel Tool, Engage, IRIS, 3D Concept)
• Strong attention to detail and accuracy, especially with data entry
• Flexibility to work occasional evenings and weekends
• Ability to walk campus grounds and perform physical tasks, including standing for long periods, bending, and lifting up to 50 pounds

Special Instructions to Applicants

Review of applications will begin immediately. A cover letter and resume are optional for this position. The position will remain open until filled. This is a part-time, non-benefited position reporting to the Director of Services and Communication.

Posting Number

Posting Number 20100189C

EEO Statement

Gettysburg College, an equal opportunity employer, complies with all applicable federal, state, local laws and regulations regarding nondiscrimination. All qualified applicants will receive consideration for employment and admission. The College prohibits discrimination and harassment, and provides equal opportunity without regard to race, ethnicity, color, religion, national origin, disability, veteran status, marital/familial status, possession of a General Education Development Certificate ( GED ) as compared to a high school diploma, sexual orientation, gender identity, gender expression, sex, age, or genetic information in all aspects of employment, educational programs, activities, and admissions. Pursuant to Title IX of the Education Amendment of 1972, Gettysburg College prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this employment Opportunity?
  • CareerLink
  • Craigslist
  • CASE (Council for Advancement & Support of Education)
  • Diverseeducation.com
  • Frederick News Post – Local Newspaper
  • Gettysburg College Digest
  • Gettysburg College Website
  • Gettysburg Times – Local Newspaper
  • Hanover Evening Sun – Local Newspaper
  • HigherEdJobs.com
  • Hispanicoutlook.com
  • InsideHigherEd.com
  • Indeed.com
  • LGBTQ+ in Higher Ed Website
  • LinkedIn
  • Merchandiser – Local Newspaper
  • Monster Jobs (monster.com)
  • Patriot News – Local Newspaper
  • Referral from current Gettysburg College faculty or staff member (Please indicate 1 name below)
  • The Chronicle of Higher Education
  • Women in Higher Ed Website
  • Other Website or Listserv (Please note specific website or listserv below)
  • Other Source (Please indicate the name of the source below)