Administrative Assistant (Temporary Pool)

Gettysburg College; Gettysburg (Adams County); On-site; USD 18,000 - 28,000; Part time

Job summary

Gettysburg College is seeking candidates to serve in temporary Administrative Assistant roles across campus. Schedules, hours, and duration will vary, with opportunities to contribute to multiple departments.

Responsibilities include reception, calendars, travel arrangements, drafting correspondence, and basic budgeting/procurement support. High school diploma and 3–5 years’ experience preferred; strong MS Office and confidentiality required.

Qualifications

• High school diploma or equivalent required.
• Three to five years of previous administrative support experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office experience essential.
• Must demonstrate excellent customer service, confidentiality, attention to detail, and effective communication.

Responsibilities

• Provide administrative and technical support across departments, including reception and correspondence.
• Manage calendars and scheduling of meetings; coordinate travel arrangements.
• Oversee budgets and procurement processes; handle accounts payable/receivable.
• Draft, edit, and prepare correspondence; maintain records and files.
• Support other administrative tasks as needed; work collaboratively with diverse individuals.

Skills

Customer service

Attention to detail

Verbal and written communication

Independent work

Multitasking

Team collaboration

Education

High school diploma or equivalent

3–5 years admin support experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Human Resources Office is located on the ground floor of Pennsylvania Hall.

Human Resources Office
Campus Box 2443, Pennsylvania Hall
300 North Washington Street
Gettysburg, PA 17325
For additional information, please call 717-337-6202.

Administrative Assistant (Temporary Pool)

Please see Special Instructions for more details.

Applications will be accepted on a rolling basis. When an interim position becomes available, a representative from the College will contact applicants to discuss the opportunity and learn of the candidate’s availability.
Please submit a cover letter and resume for consideration.

Position Information

Job Title

Job Title Administrative Assistant (Temporary Pool)

Department

Department Human Resources Office

Position Summary

Come join the team at Gettysburg College! We are seeking candidates to serve in temporary roles as Administrative Assistants on either a part-time basis within various departments across campus. Schedules, hours, and duration of appointments will vary.

While this position is temporary, this role offers you the opportunity to become an important part of our campus community, lending your skills and expertise to support our diverse needs.
Administrative Assistants provide administrative and technical support including, but not limited to: departmental reception; managing budgets and procurement processes; accounts payable and receivable; organizing calendars and scheduling meetings; drafting, editing, and composing correspondence; and planning and coordinating travel arrangements.

Qualifications

High school diploma or equivalent required. Three to five years of previous administrative support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office experience essential. Successful candidates must demonstrate excellent customer service and have the ability to handle confidential information appropriately, maintain attention to detail consistently, communicate effectively verbally and in writing, work independently, manage multiple tasks simultaneously, and collaborate effectively with diverse individuals.

Special Instructions to Applicants

Applications will be accepted on a rolling basis. When an interim position becomes available, a representative from the College will contact applicants to discuss the opportunity and learn of the candidate’s availability.
Please submit a cover letter and resume for consideration.

Posting Number

Posting Number 20100155C

EEO Statement

Gettysburg College, an equal opportunity employer, complies with all applicable federal, state, local laws and regulations regarding nondiscrimination. All qualified applicants will receive consideration for employment and admission. The College prohibits discrimination and harassment, and provides equal opportunity without regard to race, ethnicity, color, religion, national origin, disability, veteran status, marital/familial status, possession of a General Education Development Certificate ( GED ) as compared to a high school diploma, sexual orientation, gender identity, gender expression, sex, age, or genetic information in all aspects of employment, educational programs, activities, and admissions. Pursuant to Title IX of the Education Amendment of 1972, Gettysburg College prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • CareerLink
  • Craigslist
  • CASE (Council for Advancement & Support of Education)
  • Consortium for Faculty Diversity
  • Diverseeducation.com
  • Frederick News Post – Local Newspaper
  • Gettysburg College Digest
  • Gettysburg College Website
  • Gettysburg Times – Local Newspaper
  • Hanover Evening Sun – Local Newspaper
  • HigherEdJobs.com
  • Hispanicoutlook.com
  • InsideHigherEd.com
  • Indeed.com
  • LGBT in Higher Ed Website
  • LinkedIn
  • Merchandiser – Local Newspaper
  • Monster Jobs (monster.com)
  • Patriot News – Local Newspaper
  • Referral from Gettysburg College staff, faculty, friend or family member
  • The Chronicle of Higher Education
  • Women in Higher Ed Website
  • Other Website or Listserv (Please note specific website or listserv below)
  • Other Source (Please note other specific source below)
• If you noted "Referral from Gettysburg College employee", "Other website or Listserv", or "Other Source" above, please let us know the name of the person who referred you or specifically where you heard about this employment vacancy.

  (Open Ended Question)