Accounts Payable/Payroll Assistant

Eisenhower Institute at Gettysburg College; Washington; On-site; USD 18,000 - 28,000; Part time

Benefits offered by this job

Prorated benefits

Retirement after two years

Sick leave

Vacation leave

Holiday leave

Job summary

Gettysburg College is seeking a part-time Accounts Payable/Payroll Assistant (22.5 hours/week) for the Financial Services Office. The role is shared between AP and Payroll teams, reporting to the Assistant Controller.

Responsibilities include invoice auditing, data entry, vendor setup, and supporting weekly payroll processing. Ideal applicants will have a high school diploma or equivalent with accounting exposure, proficiency with MS Office, strong communication, attention to detail, and the

Qualifications

• High school diploma or equivalent with accounting or bookkeeping experience.
• Accounts Payable and Payroll experience preferred.
• Proficiency with Microsoft Office Suite and ability to learn new software.
• Excellent customer service and written/verbal communication skills.
• Strong attention to detail in a dynamic office environment.
• Ability to multitask, meet deadlines, and handle confidential information appropriately.
• Ability to work independently and collaboratively.

Responsibilities

• Assist with invoice auditing and data entry for accounts payable.
• Respond to inquiries from customers and campus community.
• Set up new vendors in accounting systems.
• Assist with weekly payroll processing and timesheet review.
• Data entry for payroll, coordinate printing and distribution of checks.
• Prepare payroll documentation.

Skills

Accounts Payable

Payroll

Data entry

Customer service

MS Office

Attention to detail

Time management

Communication

Confidentiality

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Job Title Accounts Payable/Payroll Assistant Department Financial Services Office Position Summary

Gettysburg College is seeking a part-time (22.5 hours/week) Accounts Payable/Payroll Assistant. This is a shared position between the Accounts Payable and Payroll offices, reporting directly to the Assistant Controller. One day per week, the Assistant will support the A/P Specialist with invoice auditing and data entry, responding to customer and campus community inquiries, and setting up new vendors. Two days per week, the Assistant will support the Payroll Specialist with weekly payroll processing, including timesheet review, data entry, coordinating printing and distribution of checks and pay statements, and preparing payroll documentation.

Status: Part-Time Support Staff

• There are prorated benefits associated with this position: including retirement after two years as well as sick, vacation and holiday leave.

Qualifications

• High school diploma or equivalent, with work experience or continuing education in accounting or bookkeeping required; Accounts Payable and Payroll experience highly preferred
• Proficiency with Microsoft Office Suite and demonstrated ability to learn new software applications
• Excellent customer service and communication skills, both verbal and written
• Strong attention to detail with the ability to maintain accuracy in a dynamic office environment
• Ability to multitask, prioritize deadlines, and handle confidential information appropriately
• Ability to work independently and collaboratively while adhering to professional office practices

Posting Number 20100184C EEO Statement

Gettysburg College, an equal opportunity employer, complies with all applicable federal, state, local laws and regulations regarding nondiscrimination. All qualified applicants will receive consideration for employment and admission. The College prohibits discrimination and harassment, and provides equal opportunity without regard to race, ethnicity, color, religion, national origin, disability, veteran status, marital/familial status, possession of a General Education Development Certificate (GED) as compared to a high school diploma, sexual orientation, gender identity, gender expression, sex, age, or genetic information in all aspects of employment, educational programs, activities, and admissions. Pursuant to Title IX of the Education Amendment of 1972, Gettysburg College prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?

• CareerLink
• Craigslist
• CASE (Council for Advancement & Support of Education)
• Consortium for Faculty Diversity
• Diverseeducation.com
• Frederick News Post – Local Newspaper
• Gettysburg College Digest
• Gettysburg College Website
• Gettysburg Times – Local Newspaper
• Hanover Evening Sun – Local Newspaper
• HigherEdJobs.com
• Hispanicoutlook.com
• InsideHigherEd.com
• Indeed.com
• LGBT in Higher Ed Website
• LinkedIn
• Merchandiser – Local Newspaper
• Monster Jobs (monster.com)
• Patriot News – Local Newspaper
• Referral from Gettysburg College staff, faculty, friend or family member
• The Chronicle of Higher Education
• Women in Higher Ed Website
• Other Website or Listserv (Please note specific website or listserv below)
• Other Source (Please note other specific source below)

If you noted "Referral from Gettysburg College employee", "Other website or Listserv", or "Other Source" above, please let us know the name of the person who referred you or specifically where you heard about this employment vacancy. (Open Ended Question)

Required Documents

• Resume
• Cover Letter