Administrative Assistant

Eisenhower Institute at Gettysburg College; Washington; On-site; USD 42,000 - 51,000; Full time

Job summary

Gettysburg College seeks a full-time Administrative Assistant to support the Offices of International Student Services (ISS), Multicultural Engagement (OME), and Religious and Spiritual Life (RSL). The role balances front-desk duties with budget, payroll, and communications tasks for a dynamic campus community.

You will coordinate travel, manage calendars, and assist with websites and social media while handling sensitive immigration records with discretion.

Qualifications

• High school diploma required.
• Two to three years of previous administrative support experience preferred.
• Proficiency in Microsoft Office Suite required; familiarity with student information systems (e.g., PeopleSoft, Terra Dotta) a plus.
• Excellent customer service skills and ability to work with diverse populations.
• Ability to maintain confidentiality, exercise discretion, and manage sensitive information.
• Strong attention to detail, written and verbal communication skills, and ability to manage multiple priorities independently.

Responsibilities

• Serve as primary receptionist and administrative point of contact for ISS, OME, and RSL.
• Manage calendars, schedule meetings, and coordinate travel arrangements for students, staff, and guests.
• Supervise, train, and manage payroll/timesheets for student workers.
• Manage departmental budgets, procurement, accounts payable/receivable, and P-Card reconciliation.
• Assist with maintenance of department websites and social media accounts.
• Draft, edit, and compose correspondence with students.

Skills

Microsoft Office Suite

Customer service

Calendar management

Communication

Discretion with sensitive info

Education

High school diploma

Tools

PeopleSoft

Terra Dotta

Job description

Job Title: Administrative Assistant, Department: International Student Services, Position Summary: Supporting the Offices of International Student Services (ISS), Multicultural Engagement (OME), and Religious and Spiritual Life (RSL).

Come join our team! We are seeking candidates to serve as a full-time Administrative Assistant supporting the Offices of International Student Services (ISS), Multicultural Engagement (OME), and Religious and Spiritual Life (RSL). This role offers you the opportunity to become an important part of our campus community, lending your skills and expertise to support these departments which are essential to our students’ co-curricular experience.

Time is divided across the three offices (approximately 17.5 hours/week in ISS and 10 hours/week each in OME and RSL), and the position reports to the Director of International Student Services, the Director of Multicultural Engagement, and the Interfaith Coordinator.

Responsibilities Include, But Are Not Limited To

• Serving as primary receptionist and administrative point of contact for all three offices
• Managing calendars, scheduling meetings, and coordinating travel arrangements for students, staff, and guests
• Supervising, training, and managing payroll/timesheets for student workers
• Managing departmental budgets, procurement, accounts payable/receivable, and P-Card reconciliation
• Assisting with maintenance of department websites and social media accounts
• Drafting, editing, and composing correspondence, including routine communication with students
• Handling confidential and sensitive information, including international student immigration records and religious preference data, with discretion

Office-specific Duties Include

• ISS: Supporting international students with health insurance questions, medical appointment logistics, Social Security/Invitation letter preparation, and coordination of trips to the Social Security office
• OME: Compiling data for institutional reporting and supporting event/social media promotion
• RSL: Coordinating chapel event logistics, facilities/equipment scheduling, and compiling religious preference data for incoming students

Status: Full-Time Support Staff

Qualifications

• High school diploma required
• Two to three years of previous administrative support experience preferred
• Proficiency in Microsoft Office Suite required; familiarity with student information systems (e.g., PeopleSoft, Terra Dotta) a plus
• Excellent customer service skills and ability to work with diverse populations
• Ability to maintain confidentiality, exercise discretion, and manage sensitive information
• Strong attention to detail, written and verbal communication skills, and ability to manage multiple priorities independently
• Comfortable working collaboratively across multiple offices and with diverse students, staff, and community members

Gettysburg College, an equal opportunity employer, complies with all applicable federal, state, local laws and regulations regarding nondiscrimination. All qualified applicants will receive consideration for employment and admission. The College prohibits discrimination and harassment, and provides equal opportunity without regard to race, ethnicity, color, religion, national origin, disability, veteran status, marital/familial status, possession of a General Education Development Certificate (GED) as compared to a high school diploma, sexual orientation, gender identity, gender expression, sex, age, or genetic information in all aspects of employment, educational programs, activities, and admissions. Pursuant to Title IX of the Education Amendment of 1972, Gettysburg College prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.