Facilities Coordinator: Vendor & Operations Support

CBRE; San Antonio (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

CBRE in San Antonio, TX is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed.

You will support property managers, follow defined procedures, manage inquiries, and maintain related files using Microsoft Office. This role emphasizes strong organizational skills and clear communication in a fast-paced environment.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Strong communication and organizational skills.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Basic math skills with the ability to calculate simple figures.

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Monitor progress and collect information reports.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building such as waste disposal and recycling.
• Follow instructions and memos, asking clarifying questions when needed.
• Respond to inquiries or complaints from clients, co-workers, and supervisors.
• Apply existing procedures to solve straightforward problems under supervision.
• Deliver output by following defined procedures and processes under close supervision.

Skills

Organizational skills

Communication skills

Attention to detail

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Outlook

Job description

CBRE in San Antonio, TX is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed.

You will support property managers, follow defined procedures, manage inquiries, and maintain related files using Microsoft Office. This role emphasizes strong organizational skills and clear communication in a fast-paced environment.