Facilities & Operations Coordinator

CBRE Group, Inc.; Andover (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator in the United States to support clients, vendors, and contractors in completing facility tasks and work orders.

This role sits within Facilities Management, assisting Property Managers with repairs and investment plans, reporting, and compliance. You will interact with landlords, tenants, and service providers to ensure procedures are followed, collect and acknowledge inquiries, and file paperwork.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Responsibilities

• Work with landlords, tenants, and service providers to implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Skills

MS Office

Organizational skills

Communication skills

Basic math skills

Education

High School Diploma or GED

Tools

MS Office

Job description

CBRE Group, Inc. is seeking a Facilities Coordinator in the United States to support clients, vendors, and contractors in completing facility tasks and work orders.

This role sits within Facilities Management, assisting Property Managers with repairs and investment plans, reporting, and compliance. You will interact with landlords, tenants, and service providers to ensure procedures are followed, collect and acknowledge inquiries, and file paperwork.