Facilities Coordinator – Operations & Vendor Liaison

CBRE Group, Inc.; Addison (IL); On-site; USD 39,000 - 56,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed. You will support the Facilities Management team with repairs, investment plans, and day-to-day operations.

The role involves coordinating inquiries, maintaining documentation, and contributing to safety and employee engagement initiatives in a dynamic corporate facility environment in Addison, Illinois.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Responsibilities

• Respond to client inquiries and coordinate work orders.
• Monitor work order workflow, performance, progress, and completion targets.
• Maintain work orders, proposals, departmental files, and vendor documentation.
• Support procurement, invoice processing, financial reporting, and month-end activities.
• Coordinate vendor bids, proposals, orientation, documentation, and site access.
• Manage ordering and inventory for office, beverage, and miscellaneous supplies.
• Support copier operations and other workplace programs.
• Monitor site activities, including proper waste disposal and recycling.
• Respond to inquiries or concerns from clients, co-workers, vendors, and supervisors.
• Support workplace safety initiatives and promote a positive safety culture.
• Support employee engagement programs and recognition activities.
• Follow established procedures and processes to resolve routine issues and complete assigned tasks.

Skills

MS Office

Communication

Organizational skills

Math basics

Education

High School Diploma or GED

Job description

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed. You will support the Facilities Management team with repairs, investment plans, and day-to-day operations.

The role involves coordinating inquiries, maintaining documentation, and contributing to safety and employee engagement initiatives in a dynamic corporate facility environment in Addison, Illinois.