Facilities Coordinator, on-site

CBRE; Seattle (WA); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

401(k) plan

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE seeks a Facilities Coordinator to support a premier client in technology, onsite in Bellevue's Spring District. You will coordinate work orders, manage service requests, and collaborate with landlords, tenants, and vendors to ensure smooth daily operations across ~500,000 sq ft of office space.

Strong organizational skills and CMMS familiarity preferred. The role offers growth within CBRE’s Facilities Management team, with competitive benefits and a focus on delivering exceptional workplace

Qualifications

• High School Diploma or GED required; 2+ years related experience preferred.
• Experience supporting administrative/operational processes including PO creation and invoice processing.
• Proven customer service experience with a professional, solutions-oriented approach.

Responsibilities

• Monitor and manage open work orders to ensure timely completion and accurate documentation.
• Dispatch work orders and coordinate service requests with technicians and vendors.
• Create and manage purchase orders to support maintenance activities and operations.
• Review invoices and vendor documentation for accuracy and timely payment.
• Be a point of contact for site-related inquiries and respond promptly to client requests.

Skills

Customer service

Organizational skills

Communication

Problem solving

Microsoft Office

Vendor coordination

Education

High School Diploma or GED

Tools

CMMS

Job description

About The Role

About The Role Are you energized by fast-paced environmentsand passionate about creating exceptional workplace experiences?

About The Role Are you energized by fast-paced environmentsand passionate about creating exceptional workplace experiences? Join CBRE as a Facilities Coordinator supporting oneof our premier clients in the technology sector. This role is based onsite inBellevue’s vibrant Spring District and offers the opportunity to work alongsidea collaborative facilities team supporting approximately 500,000 square feet ofprimarily office space. As a Facilities Coordinator, you'll be at the heart ofdaily operations, partnering with clients, vendors, contractors, landlords, andinternal stakeholders to keep facilities running seamlessly. From coordinatingservice requests and work orders to helping drive projects and maintenanceinitiatives to completion, you'll play a key role in delivering an outstandingworkplace experience for employees and visitors alike. This position is part of CBRE’s Facilities Management team,where you'll help oversee the day-to-day operations of a dynamic officeportfolio. You'll help coordinate repairs, maintenance activities, and capitalimprovement projects that enhance building performance and create safe,productive, and engaging work environments. If you thrive on problem-solving,building strong relationships, and making a visible impact every day, this isan exciting opportunity to grow your career with an industry leader.

What You’ll Do

• Monitorand manage open work orders to ensure timely completion, accuratedocumentation, and closure in accordance with established service levels.
• Dispatchwork orders and coordinate service requests with technicians and vendors tosupport efficient facility operations.
• Createand manage purchase orders within designated systems to support maintenanceactivities, services, and operational needs.
• Review,validate, and process vendor invoices, ensuring accuracy, proper documentation,and timely payment.
• Collaboratewith landlords, tenants, and service providers to ensure compliance withestablished procedures, policies, reporting requirements, and serviceexpectations.
• Serveas a point of contact for site-related inquiries, responding promptly andprofessionally to client requests, concerns, and service needs.
• Reviewwork orders, proposals, vendor documentation, and department records to ensurecompleteness, accuracy, and alignment with operational requirements.
• Conductroutine site walkthroughs to identify facility-related issues, monitor servicequality, and support corrective actions as needed.
• Followestablished procedures, written instructions, and communications whileproactively seeking clarification when necessary to ensure successful outcomes.
• Respondeffectively to routine inquiries and concerns from clients, vendors, teammembers, and leadership.
• Utilizeestablished processes and guidelines to resolve routine operational issueswhile exercising sound judgment and attention to detail.
• Contributeto team success by consistently delivering high-quality work within clearlydefined responsibilities, processes, and performance expectations.
• Execute assigned tasks and administrativefunctions accurately and efficiently while working under the guidance offacility management leadership.

What You’ll Need

• High School Diploma or GED, plus 2 or more years of professional related experience.
• Experience supporting administrative or operational processes, with exposure to finance-related activities such as purchase order creation, invoice processing, and vendor coordination preferred.
• Proven customer service experience, with a professional, responsive, and solutions-oriented approach to supporting clients and stakeholders.
• Strong organizational skills with exceptional attention to detail and the ability to effectively manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work independently, take initiative, and proactively seek clarification or guidance when needed.
• Effective verbal and written communication skills, with the ability to interact professionally with internal teams, vendors, landlords, tenants, and clients.
• Ability to conduct routine facility walkthroughs to assess site conditions, identify concerns, and help ensure facility standards are maintained.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience with a Computerized Maintenance Management System (CMMS) is preferred.
• Strong attention to detail and commitment to delivering accurate, high-quality work.
• Ability to follow established procedures, policies, and work standards while exercising sound judgment in day-to-day activities.
• Demonstrated customer service and relationship-building skills, with a focus on responsiveness, professionalism, and follow-through.
• Basic math and analytical skills, including the ability to perform calculations involving percentages, discounts, markups, and other routine business metrics.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

Competitive Benefits: CBRE offers a comprehensive benefitspackage including medical, dental, and vision insurance, life insurance,disability coverage, and a 401(k) plan starting the first day of the monthfollowing your start date.

Professional Development: We are committed to investing inemployee growth and development through training programs, certifications, andmentorship opportunities.

Career Advancement: As a global leader in commercial real estateservices, CBRE provides strong opportunities for career progression andadvancement.

Washington Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $27.00 hourly and the maximum salary for the Facilities Coordinator position is $28.85 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).