Facilities Coordinator

Northbound Executive Search; New York (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Stability and work-life balance

Job summary

Northbound Executive Search is hiring a Facilities Coordinator for a mid-sized Private Equity firm in Midtown Manhattan. You will serve as the primary facilities contact, handling office maintenance, security, mailroom duties, reception, and event support.

The role requires at least 1 year of facilities experience and a Bachelor's degree, with responsibilities across maintenance, inventory, and operations to ensure smooth daily workflows in a corporate setting.

Qualifications

• At least 1 year of facilities experience.
• Bachelor's degree required.
• Experience working in a corporate environment.

Responsibilities

• Respond to and follow up on facilities issues and email tickets.
• Maintain kitchen stock with coffee, fruits, and breads.
• Manage weekly inventory of office and supplies.
• Ensure cleanliness of reception, conference rooms, restrooms and kitchen areas.
• Assist with safety inspections and regulatory compliance.
• Organize storage spaces and printer stations.
• Support setup and cleanup for meetings and events, including catering.
• Maintain facility spreadsheets and databases and assist with equipment maintenance.
• Sort mail, deliver packages, and handle errands with confidentiality.

Skills

Attention to detail

Team player

Corporate environment experience

Education

Bachelor's degree

Job description

A mid-sized Private Equity firm in Midtown is seeking a Facilities Coordinator. This individual will contribute to the administration team and act as the primary facilities contact for the firm. This could include, but is not limited to – office maintenance, security, mailroom, concierge, reception, records, and conference areas.

This firm offers fantastic stability and work life balance. This position requires prior facilities experience and a Bachelors degree.

Job Responsibilities:

• Respond and follow up appropriately to reports of facilities issues and any email tickets.
• Make sure kitchen is stocked in the morning with coffee, fresh fruits, breads, etc
• Manage inventory weekly of office supplies, restroom supplies, and kitchen items.
• Ensure cleanliness and presentability in public areas – including and not limited to reception, conference rooms, restrooms and kitchen area
• Assist in maintenance inspections of facilities for safety hazards and regulation requirements.
• Maintain and organize storage spaces, and printer stations
• Assist with set up and clean up for client meetings, staff meetings, receptions, and special events – including catering and tables used for events
• Maintain facility related spreadsheets and databases as needed.
• Assist in troubleshooting and maintenance for postage meters, copy machines and other office equipment.
• Sort and distribute mail and deliver packages, as well as run errands, assist with pickups and deliveries, courier case documents, ensure confidentiality of materials.
• Assist with ordering, assembling, and moving office furniture as needed.
• Provide general assistance to Head of Administrative & Facilities.

Job Requirements:

• At least 1 year of facilities experience
• Attention to detail and a team player attitude required
• Experience in a corporate environment required

Compensation:

• $70,000 – $75,000

Job ID:

8251