Facilities Specialist

Atlas Search; New York (NY); On-site; USD 65,000 - 100,000; Full time

Job summary

Atlas Search, a reputable financial services firm in New York City, seeks a dependable Facilities Specialist to support the office on site. You will be the first point of contact for facilities, troubleshoot issues, coordinate with vendors, and ensure a clean, fully functional environment for the team.

Hours are 8am–4pm, Monday–Friday. The annual base salary range is $65,000 to $100,000, with final compensation based on location, experience, and skill.

Qualifications

• 2+ years of experience in Facilities
• High school diploma or GED required
• Strong work ethic and attention to detail

Responsibilities

• Troubleshoot office and facilities issues and coordinate with building management, property teams, and vendors as needed
• Coordinate and escort vendors for repairs, maintenance, HVAC, plumbing, electrical, and equipment needs
• Oversee janitorial services, identify deficiencies, and follow up to ensure issues are resolved promptly
• Keep common areas clean and organized
• Manage timely ordering of food, office supplies, pantry items, coffee, and other office needs
• Monitor inventory and maintain accurate records of office, kitchen, pantry, and maintenance supplies
• Track maintenance requests and vendor work
• Partner with the Office Coordinator and Executive Assistants on office operations, events, special requests, and day-to-day priorities
• Provide general office and facilities support and assist with ad hoc tasks as needed

Job description

Our client, a respected financial services firm in New York City, is seeking a dependable and detail-oriented Facilities Specialist to support their office on site. This individual will play an essential role in keeping the workplace running smoothly, serving as the first point of contact for office and facilities matters and ensuring a clean, well-organized, and fully functional environment for the entire team.

The Facilities Specialist will troubleshoot office issues, coordinate with building management and vendors, and escort service providers for repairs and maintenance. Responsibilities include overseeing janitorial services, managing supply and pantry orders, and maintaining accurate inventory and maintenance records. Partnering with the Office Coordinator and Executive Assistants on daily operations and events, this individual will be a proactive, hands-on team player who takes pride in a well-run workplace.

Hours: 8am – 4pm, Monday-Friday

The annual base salary range is $65,000 to $100,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Job Responsibilities

• Troubleshoot office and facilities issues and coordinate with building management, property teams, and vendors as needed
• Coordinate and escort vendors for repairs, maintenance, HVAC, plumbing, electrical, and equipment needs
• Oversee janitorial services, identify deficiencies, and follow up to ensure issues are resolved promptly
• Keep common areas clean and organized
• Manage timely ordering of food, office supplies, pantry items, coffee, and other office needs
• Monitor inventory and maintain accurate records of office, kitchen, pantry, and maintenance supplies
• Track maintenance requests and vendor work
• Partner with the Office Coordinator and Executive Assistants on office operations, events, special requests, and day-to-day priorities
• Provide general office and facilities support and assist with ad hoc tasks as needed

Job Requirements

• 2+ years of experience in Facilities
• High school diploma or GED required.
• Strong work ethic and attention to detail