Facilities Analyst

Landing Point; City of Rochester (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Landing Point in New York seeks a Facilities Analyst to support the office and ensure a safe, well-maintained working environment for employees.

You will log service issues, coordinate vendors, assist with invoices, conduct daily walkthroughs, manage the maintenance calendar, and help with AED/first aid and fire life safety programs, plus onboarding tours for new hires.

Qualifications

• Bachelor’s degree required.
• At least 2 years of corporate office experience; facilities or project management preferred.
• Strong Microsoft Office skills; familiarity with SharePoint and CRM programs a plus.

Responsibilities

• Logging and responding to all service issues reported to the Facilities Team.
• Placing service tickets to vendors and building engineers for repairs and maintenance.
• Coordinating and monitoring on-site vendors such as HVAC and building engineers.
• Assisting with invoice processing and tracking.
• Performing daily walkthroughs to identify maintenance issues and remedy them.
• Maintaining the Facilities maintenance calendar and tracking visits.
• Maintaining AED, first aid, and fire life safety training programs with management support.
• Conducting new hire orientation and tours for new hires.
• Collecting and logging all COIs for vendors and following up on expired COIs.
• Monitoring after-hours vendor work as needed.
• Ad-hoc projects as assigned.

Skills

Microsoft Office

CRM software

Vendor coordination

Education

Bachelor’s degree

Tools

SharePoint

CRM systems

Job description

A market-leading asset manager with over $25 billion of capital under management is seeking a Facilities Analyst to support their New York office. The role involves assisting the Facilities Team with day-to-day operations and maintenance to ensure a suitable working environment for employees.

Job Responsibilities:

• Logging and responding to all service issues reported to the Facilities Team
• Placing service tickets/calls to vendors and building engineers for repairs and maintenance assistance
• Coordinating and monitoring on-site vendors such as HVAC and building engineers
• Assisting with invoice processing and tracking
• Performing daily walkthroughs to identify maintenance issues and taking steps to remedy them
• Handling the Facilities maintenance calendar to track all maintenance visits
• Maintaining the Firm’s AED, first aid, and fire life safety training program with assistance from property management
• Conducting new hire orientation and giving tours to new hires
• Collecting/logging all Certificates of Insurance (COIs) for vendors and following up on expired COIs to ensure proper coverage
• Monitoring after-hours vendor work on an as-needed basis
• Ad-hoc projects as assigned

Qualifications:

• Bachelor’s degree required
• A minimum of 2 years of corporate office experience; facilities or project management experience is preferred
• Strong Microsoft Office skills; familiarity with SharePoint and CRM programs a plus
• Must be flexible about hours and available after hours on work-provided cell phone
• Ability to work from 8:30 AM – 5:30 PM

Compensation:

Salary: $65,000 - $90,000 (depending on experience) plus bonus.