Facilities Coordinator

Career Group; Greenwich (CT); On-site; USD 100,000 - 120,000; Full time

Job summary

Career Group in Greenwich, CT is seeking a dynamic Facilities Coordinator to oversee office management for the Greenwich and Stamford offices. This onsite role requires coordinating with building engineers, security and cleaning staff, with travel to Stamford as needed and hours to 5:30.

Salary ranges $100-120k base, plus discretionary bonus, benefits and PTO. 5+ years of facilities experience preferred, strong Excel, Pivot Tables and space planning skills will be utilized to manage space,

Qualifications

• 5+ years of facilities/office management experience.
• Strong project management, technical, and analytical skills.
• Advanced Excel skills (V-Lookups, Pivot Tables, spreadsheets).
• Experience managing access control/security platforms and space planning tools.
• Ability to use PowerPoint and analyze space data.

Responsibilities

• Assist in the operation of serviced offices and management for the Greenwich and Stamford offices.
• Manage daily office operations, space health/safety, cleanliness, and coordination with engineers/security/cleaning staff.
• Work with department managers to plan re-stacks, relocations and space configurations to meet business needs.
• Operate space planning platform for data feeds, configurations and reporting.
• Assist with facilities projects including documentation and coordination with stakeholders and vendors.

Skills

Facilities management

Project management

Excel

PowerPoint

Data reporting

Space planning

Job description

A leading investment firm in Greenwich, CT is seeking a dynamic Facilities Coordinator to work on all office management/facilities functions.

Onsite 5 days a week with travel to the Stamford office location as needed

Hours: Core hours are 8:30-5:30 pm, flexibility as needed

Salary commensurate with experience - $100-120k base range + discretionary bonus + benefits + PTO

Responsibilities:

• Assist in the operation of serviced offices and office management functions for the Greenwich and Stamford offices.
• Manage daily office operations by ensuring space health and safety, cleanliness and organization. Coordinate with building engineers, security and cleaning staff on repairs/maintenance related issues.
• Work with department managers to understand space needs, in order to plan for re-stacks, office conversions or relocations to ensure adequate space allocation and configurations to meet the business needs.
• Operate space planning platform to ensure optimal data feeds, configurations and reporting.
• Assist with Facilities projects including documentation and coordination with internal stakeholders and vendors/subcontractors.

Requirements:

• 5+ years of facilities/office management experience required.
• Strong project management, technical, and analytical skills required.
• Experience utilizing Excel is required – this will be heavily involved in V-Lookups, Pivot Tables, Spreadsheets.
• Strong project management and analytical skills required.
• Ability to manage access control/security platforms, space planning tools, technical drawings and floor plans and strong working knowledge of Excel (pivot tables; formulas, etc.) and PowerPoint.