Facilities Manager

Career Group; Greenwich (CT); On-site; USD 130,000 - 150,000; Full time

Benefits offered by this job

Discretionary bonus

Benefits including PTO

Job summary

A leading investment firm in Greenwich, CT is seeking a dynamic Facilities Manager to oversee their office locations. The ideal candidate has 7-10+ years in facilities management, strong project management skills, and expertise in Excel and space planning tools. Responsibilities include managing multiple facilities, coordinating office improvements, and overseeing daily operations. This position requires onsite presence 5 days a week with occasional travel, offering a salary range of $130-150k plus benefits.

Qualifications

• 7-10+ years of facilities/office management/construction experience required.
• Strong project management, technical, and analytical skills required.
• Experience utilizing Excel heavily involving V-Lookups and Pivot Tables.
• Experience with space planning tools for CAD and technical drawings.

Responsibilities

• Work with department managers to understand space needs for re-stacks and relocations.
• Project manage Facilities initiatives, including outlining timeline and budget.
• Oversee multiple facilities locations ensuring adequate space allocation.
• Coordinate office improvements and outline scope for architects.
• Manage OfficeSpace platform for data feeds and configurations.
• Oversee receptions to ensure excellence in office operations.
• Manage daily office operations focusing on health, safety, cleanliness.
• Manage global security platform through audits and standardized access levels.

Skills

Project management

Technical skills

Analytical skills

Excel proficiency

Space planning tools knowledge

Tools

Excel

OfficeSpace platform

CAD software

Job description

A leading investment firm in Greenwich, CT is seeking a dynamic Facilities Manager to oversee their Greenwich and other office locations. This role requires experience utilizing Excel and space planning tools. This is reporting into the Director of Facilities.

Onsite 5 days a week with travel to the Stamford office location as needed

Hours: Core hours are 8:30-5:30 pm, flexibility as needed

Salary commensurate with experience - $130-150k base range + discretionary bonus + benefits + PTO

Responsibilities

• Work with department managers to understand space needs, in order to plan for re-stacks, office conversions or relocations to ensure adequate space allocation and configurations to meet the business needs.
• Project manage Facilities initiatives, including outlining timeline, budget, space and risk analysis, technical review of drawings, close‑out documentation and employee communications.
• Oversee multiple facilities locations (5 currently)
• Coordinate office improvements and space programming by outlining scope for architects and associated vendors.
• Manage OfficeSpace platform to ensure optimal data feeds, configurations and reporting.
• Oversee contract matrons and Reception to ensure excellence in day‑to‑day office operations.
• Manage daily office operations by ensuring space health and safety, cleanliness and organization. Coordinate with building engineers, security and cleaning staff on repairs/maintenance related issues.
• Manage global security system/platform by performing monthly audits and ensuring standardized access levels and credentials, while aligning universal process with all regional offices.

Requirements

• 7-10+ years of facilities/office management/construction experience required
• Strong project management, technical, and analytical skills required
• Experience utilizing Excel is required – this will be heavily involved in V‑Lookups, Pivot Tables, Spreadsheets
• Experience working with a space planning tool is required – this will be working with CAD, technical drawings, and floor plans
• Ability to manage access control/security platforms, OfficeSpace, technical drawings and floor plans and strong working knowledge of Excel (pivot tables; formulas, etc.) and PowerPoint