Facilities Coordinator

Mission Staffing; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Mission Staffing client in New York seeks a proactive Facilities Coordinator to support the daily operations of a polished corporate office. The role requires hands-on management to keep spaces clean, functional, and welcoming.

You will coordinate with building management, vendors, and service providers; manage supplies; assist with moves and projects; and help maintain conference rooms, kitchens, and common areas.

Qualifications

• Prior facilities, office services, or workplace experience preferred.
• Basic understanding of HVAC and building systems.
• Strong organizational skills with attention to detail.
• Reliable, proactive and ownership mindset.
• Excellent communication and vendor management skills.
• Experience outside financial services is welcome.

Responsibilities

• Oversee day-to-day office and facilities operations to ensure a clean, organized, and fully functional workplace.
• Order and maintain office, kitchen, and pantry supplies while managing inventory levels.
• Coordinate with building management, vendors, and service providers for maintenance, repairs, and office needs.
• Assist with office maintenance projects and troubleshoot facilities-related issues.
• Maintain conference rooms, kitchens, and common areas.
• Prepare coffee, restock refrigerators and pantries, and ensure hospitality spaces are presentation-ready.
• Support office moves, deliveries, and general operational projects as needed.
• Assist with vendor scheduling, invoice tracking, and facilities documentation.

Skills

Facilities operations

Vendor management

Office services

HVAC basics

Organization

Communication

Job description

Our client, a well-established and highly respected investment firm, is seeking a Facilities Coordinator to join its New York office. The ideal candidate is proactive, dependable, hands-on, and takes pride in keeping an office running seamlessly

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Responsibilitie

• s:Oversee day-to-day office and facilities operations to ensure a clean, organized, and fully functional workpla
• ceOrder and maintain office, kitchen, and pantry supplies while managing inventory leve
• lsCoordinate with building management, vendors, and service providers for maintenance, repairs, and office nee
• dsAssist with office maintenance projects and troubleshoot facilities-related issu
• esMaintain conference rooms, kitchens, and common areas throughout the d
• ayPrepare coffee, restock refrigerators and pantries, and ensure hospitality spaces are always presentation-rea
• dySupport office moves, deliveries, and general operational projects as need
• edAssist with vendor scheduling, invoice tracking, and facilities documentati

Company Informati

• on:Collaborative, team-oriented culture with excellent employee ten
• ureOpportunity to take ownership of facilities operations in a polished corporate environm

ent Requireme

• nts:Prior facilities, office services, office operations, or workplace experience prefe
• rredBasic understanding of HVAC and building systems is a
• plusStrong organizational skills with excellent attention to de
• tailReliable, proactive, and willing to take ownership of day-to-day office operat
• ionsExcellent communication and vendor management sk
• illsExperience outside of financial services is welc