Facilities Coordinator

Northbound Executive Search; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

A mid-sized Private Equity firm in Midtown is looking for a Facilities Coordinator to manage office maintenance, security, and supplies. The role requires prior facilities experience and a Bachelor's degree. This position offers stability and a good work-life balance.

Qualifications

• At least 1 year of facilities experience.
• Experience in a corporate environment required.

Responsibilities

• Manage inventory of office supplies and kitchen items.
• Ensure cleanliness in public areas including reception and conference rooms.
• Assist with setup for client meetings and events.

Skills

Attention to detail

Team player attitude

Education

Bachelors degree

Job description

A mid-sized Private Equity firm in Midtown is seeking a Facilities Coordinator. This individual will contribute to the administration team and act as the primary facilities contact for the firm. This could include, but is not limited to – office maintenance, security, mailroom, concierge, reception, records, and conference areas.

This firm offers fantastic stability and work life balance. This position requires prior facilities experience and a Bachelors degree.

Job Responsibilities:

• Respond and follow up appropriately to reports of facilities issues and any email tickets.
• Make sure kitchen is stocked in the morning with coffee, fresh fruits, breads, etc
• Manage inventory weekly of office supplies, restroom supplies, and kitchen items.
• Ensure cleanliness and presentability in public areas – including and not limited to reception, conference rooms, restrooms and kitchen area
• Assist in maintenance inspections of facilities for safety hazards and regulation requirements.
• Maintain and organize storage spaces, and printer stations
• Assist with set up and clean up for client meetings, staff meetings, receptions, and special events – including catering and tables used for events
• Maintain facility related spreadsheets and databases as needed.
• Assist in troubleshooting and maintenance for postage meters, copy machines and other office equipment.
• Sort and distribute mail and deliver packages, as well as run errands, assist with pickups and deliveries, courier case documents, ensure confidentiality of materials.
• Assist with ordering, assembling, and moving office furniture as needed.
• Provide general assistance to Head of Administrative & Facilities.

Job Requirements:

• At least 1 year of facilities experience
• Attention to detail and a team player attitude required
• Experience in a corporate environment required

Job ID:

8251

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