Facilities & Budget Admin Specialist

Georgia Institute of Technology; Orlando (FL); Presencial; USD 49.000 - 67.000; Tempo integral

Resumo da vaga

Georgia Tech is seeking an Admin Operations Coordinator to coordinate administrative and building operations support within an assigned unit. The role involves budget administration, purchasing, and maintaining policies, with regular interaction with unit management, vendors, and visitors.

The position requires a high school diploma and six years of related experience, proficiency in Microsoft Office, and the ability to obtain a Procurement Card and a security clearance.

Qualificações

• High school diploma, GED or Vocational School Diploma.
• Six years of job related experience.
• Experience in a high-volume, deadline-driven office environment is preferred.
• Proficiency in Microsoft Office Suite and ability to learn new software quickly.
• Typing proficiency of 40–60 wpm.
• Experience coordinating travel arrangements and managing calendars.
• Experience organizing meetings, events, and administrative activities.
• Experience taking meeting minutes and preparing presentations.
• Strong time management and organizational skills to support efficient scheduling.
• Ability to build effective working relationships and provide strong internal/external customer service.
• Must be able to obtain and maintain a Procurement Card (PCard).
• Must be able to obtain and maintain an active security clearance.
• Must be available to work on-site in Orlando, Florida.
• Willingness to travel periodically to Georgia Tech locations in Georgia, Florida, Arizona, and Utah.

Responsabilidades

• Provide support in unit and/or project budget administration; maintain budget records and generate reports.
• Process purchasing records and transactions; maintain inventory records.
• Coordinate building operations maintenance including building access control.
• Coordinate delivery, installation, and inter-office movement of furniture and equipment.
• Coordinate new employee intake process including related documentation and data input.
• Maintain unit administrative policies and procedures.
• May hire, train, and supervise student employees.
• Perform other job-related duties as assigned

Conhecimentos

Administrative experience

Microsoft Office

Typing 40–60 wpm

Travel coordination

Meeting scheduling

Minutes and presentations

Time management

Customer service

Communication skills

Formação

High school diploma, GED or vocational diploma

Ferramentas

Procurement Card (PCard)

Descrição da vaga

Georgia Tech is seeking an Admin Operations Coordinator to coordinate administrative and building operations support within an assigned unit. The role involves budget administration, purchasing, and maintaining policies, with regular interaction with unit management, vendors, and visitors.

The position requires a high school diploma and six years of related experience, proficiency in Microsoft Office, and the ability to obtain a Procurement Card and a security clearance.