Senior Administrative & Operations Specialist

Georgia Institute of Technology; Seattle (WA); On-site; USD 33,000 - 44,000; Full time

Job summary

Georgia Tech in Atlanta seeks an experienced administrative professional to provide high-level services within a campus unit, supporting unit management and staff. You will coordinate calendars, meetings and events, manage budgets, and handle procurement processes to ensure smooth operations and timely reporting.

This role engages with vendors and visitors, may supervise junior staff, and requires a strong focus on accuracy, organization, and process improvement within a large research

Qualifications

• Advanced skills in general office administration including calendar planning, meetings, budget administration, procurement, reports.
• Experience with budgets, records, and office systems management.
• Knowledge of WorkDay and university procurement/policy guidelines.

Responsibilities

• Prepare and manage department budget; generate associated reports.
• Plan meetings and events including scheduling and logistics.
• Make travel arrangements for unit staff management.
• Review and resolve complex administrative questions; update unit procedures.
• Provide training and guidance to administrative staff as required.
• Compile, organize and analyze data for reports; maintain databases and records management systems.
• Coordinate payroll and HR related functions (time-keeping, PSFs, paperwork).
• Coordinate unit purchasing processes; track and manage purchasing activities.
• Originate and process correspondence, reports and documentation.
• Perform other duties as assigned.

Skills

Budget administration

Procurement

Records management

Event coordination

Office administration

Financial applications

Education

High school diploma

Tools

WorkDay

Job description

Georgia Tech in Atlanta seeks an experienced administrative professional to provide high-level services within a campus unit, supporting unit management and staff. You will coordinate calendars, meetings and events, manage budgets, and handle procurement processes to ensure smooth operations and timely reporting.

This role engages with vendors and visitors, may supervise junior staff, and requires a strong focus on accuracy, organization, and process improvement within a large research