Administrative Operations Coordinator

Georgia Institute of Technology

Orlando (FL)

On-site

USD 49,000 - 67,000

Full time

15 hours ago

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Job summary

Georgia Tech is seeking an Admin Operations Coordinator to coordinate administrative and building operations support within an assigned unit. The role involves budget administration, purchasing, and maintaining policies, with regular interaction with unit management, vendors, and visitors.

The position requires a high school diploma and six years of related experience, proficiency in Microsoft Office, and the ability to obtain a Procurement Card and a security clearance.

Qualifications

High school diploma, GED or Vocational School Diploma.
Six years of job related experience.
Experience in a high-volume, deadline-driven office environment is preferred.
Proficiency in Microsoft Office Suite and ability to learn new software quickly.
Typing proficiency of 40–60 wpm.
Experience coordinating travel arrangements and managing calendars.
Experience organizing meetings, events, and administrative activities.
Experience taking meeting minutes and preparing presentations.
Strong time management and organizational skills to support efficient scheduling.
Ability to build effective working relationships and provide strong internal/external customer service.
Must be able to obtain and maintain a Procurement Card (PCard).
Must be able to obtain and maintain an active security clearance.
Must be available to work on-site in Orlando, Florida.
Willingness to travel periodically to Georgia Tech locations in Georgia, Florida, Arizona, and Utah.

Responsibilities

Provide support in unit and/or project budget administration; maintain budget records and generate reports.
Process purchasing records and transactions; maintain inventory records.
Coordinate building operations maintenance including building access control.
Coordinate delivery, installation, and inter-office movement of furniture and equipment.
Coordinate new employee intake process including related documentation and data input.
Maintain unit administrative policies and procedures.
May hire, train, and supervise student employees.
Perform other job-related duties as assigned

Skills

Administrative experience

Microsoft Office

Typing 40–60 wpm

Travel coordination

Meeting scheduling

Minutes and presentations

Time management

Customer service

Communication skills

Education

High school diploma, GED or vocational diploma

Tools

Procurement Card (PCard)

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

Overview

About Us

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. Georgia Tech serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

Students are our top priority.
We strive for excellence.
We thrive on diversity.
We celebrate collaboration.
We champion innovation.
We safeguard freedom of inquiry and expression.
We nurture the wellbeing of our community.
We act ethically.
We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

The Admin Operations Coordinator will coordinate administrative and building operations support services within an assigned unit. Areas of involvement typically include financial records and reports, budget administration, administrative policies and procedures maintenance and building support services.

This position will interact on a consistent basis with: unit management and staff, vendors/contractors and visitors.

This position typically will advise and counsel: unit management and staff.

This position will supervise: NA

Responsibilities

Job Duty 1

Provide support in unit and or project budget administration; maintain budget related records and generate reports.

Job Duty 2

Process purchasing related records and transactions; maintain inventory records.

Job Duty 3

Coordinate building operations maintenance which typically includes building access control.

Job Duty 4

Coordinate delivery, installation and inter-office movement of furniture and equipment.

Job Duty 5

Coordinate new employee intake process including initiation of related documentation and data input.

Job Duty 6

Maintain unit administrative related policies and procedures.

Job Duty 7

This position may hire, train, and supervise student employees.

Job Duty 8

Perform other job-related duties as assigned

Educational Requirements

Required Qualifications

High school diploma, GED Certificate or Vocational School Diploma

Required Experience

Six years of job related experience

Preferred Qualifications

Extensive administrative experience in a high-volume, deadline-driven office environment.
Proficiency in Microsoft Office Suite with the ability to quickly learn and adapt to new software applications.
Typing proficiency of 40¿60 words per minute.
Experience coordinating travel arrangements and managing calendars.
Experience organizing and scheduling meetings, events, and other administrative activities.
Experience taking meeting minutes and preparing presentations.
Strong time management and organizational skills to support efficient scheduling and daily division operations.
Ability to establish and maintain effective working relationships while providing excellent internal and external customer service.
Excellent written and verbal communication skills, including experience preparing, reviewing, and proofreading reports and professional correspondence.
Must be able to obtain and maintain a Procurement Card (PCard).
Must be able to obtain and maintain an active security clearance.
Must be available to work on-site in Orlando, Florida.
Must be willing and able to travel periodically to Georgia Tech Research Institute (GTRI) and Georgia Institute of Technology locations in Georgia, Florida, Arizona, and Utah.

Skills

Knowledge, Skills, & Abilities

This position requires advanced skills in general office operations to include budget administration, procurement processing, records management, building access and maintenance and staging operations. Use of office related computer applications is required.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

USG Core Values

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will travel

This position requires security clearance.

This position is located in Atlanta, GA

Salary Job Grade: A7

Recruiting Range: $49,308.00 - $67,059.00 (Depending on Experience)

Due to our research contracts with the U.S. federal government, candidates for this position must be U.S. Citizens.