Senior Administrative & Operations Specialist

Georgia Institute of Technology; Atlanta (GA); On-site; USD 28,000 - 39,000; Full time

Job summary

Georgia Tech in Atlanta, GA is seeking an experienced administrative professional to provide high-level services within a campus unit, supporting management, calendars, meetings, budgets, procurement, and reporting. You will interact with management, staff, vendors, and visitors, and may supervise junior staff.

A strong background in office administration and finance is required. High school diploma or GED is required; 6–8 years of related experience preferred.

Qualifications

• High school diploma, GED, or vocational school diploma.
• Six to eight years of related experience.
• Advanced skills in general office administration including budget administration, unit-level procurement, document production and management, records management, event management, and problem solving.

Responsibilities

• Prepare and manage department budget; generate reports.
• Coordinate payroll and HR-related functions (time-keeping, PSFs, paperwork).
• Coordinate unit purchasing process; track purchasing activities.
• Originate and process correspondence, reports and other documentation.
• Compile, organize and analyze data for reports; maintain databases and records management systems.
• Plan meetings and events; arrange scheduling, reservations, and logistics.
• Make travel arrangements for unit staff and management as directed.
• Review and resolve administrative questions; propose procedures revision.
• Provide training and guidance to administrative staff as required.
• Perform other duties as assigned.

Skills

Office administration

Budget administration

Procurement processing

Records management

Event management

Problem solving

Education

High school diploma or GED

Tools

Microsoft Office

Financial software

Job description

Georgia Tech in Atlanta, GA is seeking an experienced administrative professional to provide high-level services within a campus unit, supporting management, calendars, meetings, budgets, procurement, and reporting. You will interact with management, staff, vendors, and visitors, and may supervise junior staff.

A strong background in office administration and finance is required. High school diploma or GED is required; 6–8 years of related experience preferred.